Talent Acquisition Coordinator

We are looking for a Talent Acquisition Coordinator to support recruiting operations and deliver an efficient, well-organized experience for candidates and hiring teams in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, manages details with precision, and communicates confidently across all levels of an organization. The role requires sound judgment, strong organization, and the ability to balance multiple priorities while working both independently and collaboratively.

• NOTE The person isn't sourcing candidates, screening people, selling opportunities, or making hiring decisions.

They're essentially the project manager and logistics coordinator behind the recruiting process.

Responsibilities:

• Coordinate interview scheduling and related logistics for candidates, recruiters, hiring managers, and leadership using Outlook, Zoom, and other scheduling tools.
• Support day-to-day recruiting administration by maintaining accurate records, updating databases, and tracking hiring activity throughout the recruitment process.
• Serve as a key point of contact for candidates, helping create a thoughtful and welcoming experience from initial scheduling through onboarding steps.
• Prepare documents, reports, and correspondence in Microsoft Word and Excel while ensuring a high level of accuracy and confidentiality.
• Assist with onboarding activities, pre-employment process coordination, and other pre-employment processes to keep hiring timelines on track.
• Monitor multiple open tasks at once, resolve scheduling or process issues quickly, and escalate concerns when needed.
• Partner with recruiters, hiring teams, and cross-functional stakeholders to maintain smooth communication and strong working relationships.
• Contribute to special projects, reporting needs, and process support related to talent acquisition operations and workforce planning activities.