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Robert Half
Long Beach, CA (In Person)
Full-Time
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Job Description
Job SummaryOur client, a growing women's fashion brand, is seeking a polished and detail-oriented Administrative Support Specialist to provide day-to-day administrative and operational support. This position is ideal for someone who enjoys working in a fast-paced, creative environment and can help keep teams organized, responsive, and efficient.
This company operates through a direct sales and personal styling model, so the ideal candidate will be comfortable supporting a business that works closely with independent stylists, customers, and internal teams rather than a traditional retail store environment.
Key ResponsibilitiesProvide general administrative support to leadership and cross-functional teamsManage calendars, schedule meetings, and coordinate internal communicationsPrepare reports, presentations, spreadsheets, and correspondenceMaintain accurate records, files, and internal documentationSupport data entry, order-related administrative tasks, and system updatesAssist with meeting coordination, materials preparation, and follow-up itemsHandle inbound emails, calls, and inquiries, routing information to the appropriate contactsCoordinate travel arrangements and expense reporting, as neededMonitor office supply levels and support general office operationsAssist with special projects related to sales support, stylist support, customer experience, or operationsHelp ensure timely and professional communication across internal teams and external partnersQualifications2+ years of administrative, office support, or coordinator experience preferredStrong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPointExcellent organizational skills and strong attention to detailAbility to multitask and manage shifting priorities in a deadline-driven environmentStrong written and verbal communication skillsProfessional, customer-focused approach with a high level of discretionAbility to work both independently and collaborativelyComfortable supporting a dynamic business with distributed sales or field-based teams
This company operates through a direct sales and personal styling model, so the ideal candidate will be comfortable supporting a business that works closely with independent stylists, customers, and internal teams rather than a traditional retail store environment.
Key ResponsibilitiesProvide general administrative support to leadership and cross-functional teamsManage calendars, schedule meetings, and coordinate internal communicationsPrepare reports, presentations, spreadsheets, and correspondenceMaintain accurate records, files, and internal documentationSupport data entry, order-related administrative tasks, and system updatesAssist with meeting coordination, materials preparation, and follow-up itemsHandle inbound emails, calls, and inquiries, routing information to the appropriate contactsCoordinate travel arrangements and expense reporting, as neededMonitor office supply levels and support general office operationsAssist with special projects related to sales support, stylist support, customer experience, or operationsHelp ensure timely and professional communication across internal teams and external partnersQualifications2+ years of administrative, office support, or coordinator experience preferredStrong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPointExcellent organizational skills and strong attention to detailAbility to multitask and manage shifting priorities in a deadline-driven environmentStrong written and verbal communication skillsProfessional, customer-focused approach with a high level of discretionAbility to work both independently and collaborativelyComfortable supporting a dynamic business with distributed sales or field-based teams