Landscape Construction Office Assistant/Personal Assistant

Overview We're seeking a reliable and highly organized Landscape or Construction Office Assistant who can also provide light Personal Assistant support to company leadership. This role is ideal for someone who thrives in a fast-paced, hands-on environment and can juggle office responsibilities while helping keep day-to-day operations

• and leadership schedules-running smoothly. Prior experience in a construction, contracting, trades, or landscape construction office is strongly preferred. Applicants with experience supporting construction companies, contractors, service companies, or field crews will be prioritized. Responsibilities Office Support
• Answer phones, respond to emails, and greet clients or vendors
• Maintain organized digital and physical filing systems (contracts, invoices, permits)
• Assist with data entry, document preparation, and general administrative tasks.
• Order office supplies and keep the workspace organized. Project & Operations Support
• Help schedule jobs and coordinate calendars for project managers
• Assist with preparing estimates, proposals, and job packets
• Track project progress and update internal systems
• Coordinate deliveries, subcontractor, and basic logistics Personal Assistant Duties
• Manage calendars, appointments, and reminders for company owner or leadership.
• Run occasional errands or handle time-sensitive tasks as needed.
• Assist with prioritizing daily tasks and keeping leadership organized. Customer & Vendor Communication
• Serve as a point of contact for client inquiries and follow-ups
• Communicate with supplier regarding orders, deliveries, and availability
• Maintain professional and friendly relationships with clients and partners. Basic Accounting Support
• Assist with invoicing, tracking payments, and organizing receipts Requirements
• 1-3 years of administrative or office assistance (preferable in a landscape office) experience
• Strong organizational skills and attention to detail
• Ability to multitask and adapt to changing priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Preferred Skills
• Experience in construction, landscaping, or a similar industry
• Familiarity with scheduling or project management tools
• Basic bookkeeping or accounting knowledge
• Ability to handle confidential information with discretion Work Environment
• Primarily office-based with occasional off-site errands or visits
• Fast-paced, team-oriented environment with seasonal fluctuations in workload Ideal Candidate Someone who is proactive, dependable, and comfortable wearing multiple hats.

You're the kind of person who notices what needs to be done before being asked and keeps both the office and leadership one step ahead.

Pay:

$20.00

• $25.

00 per hour

Benefits:

401(k) matching Employee discount Paid time off Professional development assistance

Education:

Associate (Preferred)

Experience:

Administrative:

1 year (Required)

Language:

English (Required) Shift availability: Day Shift (Required)

Work Location:

In person