Fact Witness Coordinator

Ardelle Associates is seeking a Fact Witness Coordinator to support the U.S. Attorneys Office (USAO) in Omaha, NE Responsibilities/Duties. Working directly with fact witnesses providing assistance and support to ensure appearance for court, pre-trial conferences, and grand jury. Receives visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtains pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiates contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Uses judgment to determine when Assistant U.S. Attorney (AUSA) should be notified of special circumstances or needs of fact witnesses. Confers with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Prior to fact witness' appearance, ensures all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. Meets with fact witnesses upon arrival to designated hearing or pre-trial conference, offers and performs courtroom orientation, accompanies witness to court, ensure a safe waiting area is available, and collects necessary documentation and signatures for fact witness reimbursement documents. Prepares and submits documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnishes requested information concerning pending and completed fact witness vouchers. Gathers required documentation and reconciles Government Travel Accounts. Provides a variety of clerical and administrative support assistance services to support the fact witness management program.

Typical assignments include:

Obtains information, confers, and coordinates with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Completes variable aspects of recurring documents in conformance with the rules governing their style and format. Composes original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. Performs general office procedures pertaining to fact witness management, including, but not limited to: establishing and maintaining a variety of fact witness files, documents and databases; assembling documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establishes and maintains calendar and/or database of active and pending fact witness appearances; tracks hearings, trial dates, grand jury and scheduling conferences; performs other administrative and logistical fact witness management related duties as required/assigned.

Requierments:

High school Diploma is required. One year of experience working in the legal area. U.S. Citizenship Good communication skills Ability to review and analyze data and information from multiple sources Ability to establish case/project files Ability to enter and retrieve data from databases Ability to prepare and format management reports Ability to manipulate, transfer, compute and print information Ability to prepare and correct reports and correspondence using word processing software Schedule appointments Obtain additional information from other agencies/organizations Maintain internal status information on the disposition of designated information, files, and assets Assure information is accurate and perform analytical computations necessary to process data Provide administrative information and assistance concerning case or file to other agencies or organizations Automated Litigation Assistance and Litigation Support experiences will be given special consideration

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office:

1 year (Preferred)

Paralegal:

1 year (Preferred)

Job Types:

Full-time, Contract Pay:

$18.35 - $23.28 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person