Import/Export Documentation Specialist

Import/Export Documentation Specialist Mitac Information Systems Corp - 3.4 Newark, CA Job Details Full-time $25 - $30 an hour 22 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Employee discount Life insurance Retirement plan Qualifications Export management Customs regulations compliance Customer communication Microsoft Outlook Operations coordination Spreadsheets Continuous improvement Attention to detail Computer hardware Problem-solving Compliance documentation Document quality checks Customs documentation preparation International trade regulations Transportation documentation for distribution operations

Full Job Description Job Title:

Import/Export Documentation Specialist Alternative Title:

Trade Compliance & Export Documentation Specialist Job Summary We are seeking an Import/Export Documentation Specialist to support international shipping and trade compliance documentation, including Certificates of Origin , commercial invoices, packing lists, bills of lading, and other import/export records. This position will work closely with internal teams, customers, suppliers, freight forwarders, and customs brokers to ensure shipping documents are accurate, complete, and compliant with applicable requirements. The ideal candidate has hands-on experience with export documentation, strong attention to detail, and a basic understanding of country of origin, HTS/HS codes, and international shipping processes. Key Responsibilities Prepare, review, and maintain Certificates of Origin and other export-related documentation. Review commercial invoices, packing lists, bills of lading, airway bills, and other shipping documents for accuracy. Verify product information, country of origin, shipment details, and customer requirements before document issuance. Coordinate with freight forwarders, customs brokers, customers, suppliers, and internal departments to resolve documentation issues. Support import/export compliance recordkeeping and document retention. Assist with HTS/HS code, country of origin, and trade compliance data review as needed. Ensure documentation is completed timely to support shipment schedules and customer requirements. Respond to customer requests related to COO, shipping documents, and export paperwork. Support continuous improvement of import/export documentation procedures. Qualifications 2+ years of experience in import/export documentation, logistics, freight forwarding, customs brokerage, trade compliance, or supply chain operations. Experience preparing or reviewing Certificates of Origin preferred. Familiar with commercial invoices, packing lists, bills of lading, airway bills, and shipping documentation. Basic knowledge of country of origin, HTS/HS codes, customs documentation, or rules of origin preferred. Strong attention to detail and ability to identify documentation discrepancies. Good communication skills and ability to coordinate with internal and external parties. Proficient in Microsoft Excel, Outlook, and general office software. Experience in manufacturing, electronics, computer hardware, or technology industry is a plus. Experience with USMCA or other Free Trade Agreement certificates is a plus. Required Skills Import/export documentation Certificate of Origin preparation Shipping documentation review Logistics coordination Trade compliance support Attention to detail Excel and recordkeeping Communication with freight forwarders and customs brokers Preferred Experience Freight forwarder or customs broker background Experience supporting international shipments Experience with electronics, server, computer hardware, or manufacturing products Familiarity with ERP or shipping systems Knowledge of HTS/HS codes and country of origin rules Work Schedule Full-time, Monday to Friday Pay Range $25.00 - $35.00 per hour, depending on experience For a more experienced trade compliance candidate, you may need to consider: $70,000 - $85,000 annually Indeed Search Keywords You can add these keywords into the posting or use them when searching resumes: Certificate of Origin, COO, export documentation, import export, trade compliance, commercial invoice, packing list, bill of lading, airway bill, HTS code, HS code, country of origin, customs broker, freight forwarder, USMCA, logistics coordinator, customs compliance Short Indeed Version Import/Export Documentation Specialist We are seeking an Import/Export Documentation Specialist to support international shipping and trade compliance documentation, including Certificates of Origin, commercial invoices, packing lists, bills of lading, and other import/export records. The ideal candidate has experience in import/export documentation, logistics, freight forwarding, customs brokerage, or trade compliance. This role requires strong attention to detail and the ability to coordinate with internal teams, customers, suppliers, freight forwarders, and customs brokers to ensure documents are accurate and completed on time.

Responsibilities include:

Prepare and review Certificates of Origin and export documentation. Review commercial invoices, packing lists, bills of lading, and airway bills. Verify country of origin, product information, and shipment details. Coordinate with freight forwarders, customs brokers, customers, and internal teams. Maintain import/export compliance records. Support documentation requests for international shipments.

Qualifications:

2+ years of import/export, logistics, customs brokerage, freight forwarding, or trade compliance experience. Experience with Certificates of Origin preferred. Familiarity with commercial invoices, packing lists, and shipping documents. Basic knowledge of HTS/HS codes, country of origin, or customs documentation preferred. Strong attention to detail and good communication skills. Proficient in Microsoft Excel and Outlook. Manufacturing or electronics industry experience is a plus.

Pay:

$25.00 - $30.00 per hour, depending on experience.

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Do you have direct hands-on experience preparing, reviewing, or processing Certificates of Origin (COO)? Please briefly describe your hands-on experience with Certificates of Origin, including the type of products, countries, customers, or systems you worked with.

Work Location:

In person