Document Control Specialist

Job Title:

Document Control Specialist Job Description The Document Control Specialist manages controlled documents within a regulated quality system to ensure they are accurate, current, properly approved, and compliant with applicable quality and regulatory standards. This role works closely with Quality Assurance and cross‑functional teams to support audit readiness, maintain effective document control processes, and uphold data integrity across the organization. Responsibilities Manage the full document lifecycle, including creation, review, approval, revision, distribution, and archival of controlled documents. Maintain consistent document formatting, numbering, version control, and naming standards across all controlled documents. Ensure only current, approved documents are available at points of use and remove outdated versions from circulation. Coordinate document change requests and track approval workflows to ensure timely and compliant updates. Track revision histories, effective dates, and document status to maintain accurate and complete document records. Remove obsolete documents from active use and maintain archives in accordance with defined retention requirements. Maintain traceability between documents, records, and change controls to support compliance and audit readiness. Manage quality records, including training records, batch records, Device History Records (DHRs), and Device Master Records (DMRs) as applicable. Support internal and external audits by retrieving, organizing, and providing requested documentation promptly and accurately. Monitor document control metrics and support management review activities by providing relevant data and reports. Provide guidance and training to document authors and employees on document control procedures, standards, and best practices. Maintain confidentiality and data integrity of sensitive information handled within the document control system. Provide administrative support to Quality leadership as needed, including preparation and organization of quality documentation. Essential Skills High school diploma or GED required. 1-3 years of experience in document control or working within a regulated environment. Strong understanding of document control, change management, and records retention practices. Working knowledge of ISO and FDA quality system requirements preferred. High attention to detail with strong organizational and time‑management skills. Ability to manage multiple documents, tasks, and priorities in a fast‑paced environment. Proficiency in Microsoft Word, Excel, Outlook, and document management systems. Strong written and verbal communication skills. Ability to learn new software and systems quickly and effectively. Additional Skills & Qualifications Some college education preferred. Experience working within a Quality Management System (QMS). Experience supporting audits and interacting with auditors. Familiarity with quality records such as training records, batch records, DHRs, and DMRs. Demonstrated ability to collaborate with cross‑functional teams, including Quality Assurance, manufacturing, and warehouse personnel. Work Environment This is an office‑based role with regular use of computers and standard office equipment in a structured, quality‑focused environment. The position includes some interaction with manufacturing or warehouse areas to support document and record needs. The role requires the ability to sit, stand, and walk throughout the day, as well as lift up to approximately 35 pounds as needed. The work setting emphasizes compliance, organization, and collaboration to maintain a robust quality system and support ongoing audit readiness. Job Type & Location This is a Contract to Hire position based out of Ventura, CA. Pay and Benefits The pay range for this position is $26.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Ventura,CA.

Application Deadline This position is anticipated to close on May 19, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.