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PRODUCTION
Job
Minutemen of Illinois, Inc.
Addison, IL (In Person)
Full-Time
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Job Description
Position Summary:
The Production Associate plays a critical role in the document lifecycle process, ensuring the accurate handling, preparation, scanning, indexing, and quality control of high-volume document batches. This position requires strong attention to detail, organizational skills, and the ability to work efficiently in a fast-paced, production-driven environment.Key Responsibilities:
Document Preparation & Fulfillment:
o Sort, organize, and prepare documents for scanning and processing. o Perform commercial cutting and trimming of documents to meet scanning specifications. o Fulfill document requests and manage sorting for distribution or archiving.High-Volume Document Scanning:
o Operate high-speed scanners to digitize large volumes of documents. o Monitor scanner performance and troubleshoot minor technical issues.Document Indexing & Data Entry:
o Accurately index scanned documents using predefined metadata fields. o Ensure proper classification and tagging of documents for retrieval and compliance.Inventory Control & Material Handling:
o Track and manage physical document inventory using internal systems. o Handle incoming and outgoing materials, including lifting and moving boxes up to 40lbQuality Inspection & Assurance:
o Conduct detailed quality checks on scanned images and indexed data. o Identify and correct scanning or indexing errors to maintain data integrity.Compliance & Confidentiality:
o Adhere to company policies and industry regulations regarding document handling and data privacy. o Maintain confidentiality and security of sensitive information at all times.Qualifications:
- High school diploma or equivalent; associate degree preferred.
- Familiarity with document scanners, indexing software, and inventory systems.
- Strong attention to detail and accuracy.
- Ability to lift and move materials up to 40 lbs. as needed.
- Basic computer proficiency (Microsoft Office, data entry systems).
Preferred Skills:
- Experience with commercial cutting equipment.
- Knowledge of document management systems (DMS).
- 1-2 years of experience in document services, records management, or a similar production environment.
- Previous work in a high-volume production or fulfillment environment.
Work Environment:
- Fast-paced, deadline-driven setting. Regular Scheduled Attendance is Critical
- May require standing or sitting for extended periods and handling physical materials.
- Use of personal protective equipment (PPE) as required.
- Dress code is Business Casual; No open-toe shoes, midriff cut-offs/low-cut tops, or long nails.
- Attention-Focused environment; No phones.