Document Control Coordinator

Customer service & call center Document control coordinator

DOCUMENT CONTROL COORDINATOR.

warsaw, indiana Posted 3 days ago Closes in 9 days Job details Summary Spherion $23.00

• $25.00 per hour Temporary 8:00 AM
• 5:00 PM Industry customer service & call center (Office and Administrative Support Occupations) Reference number S_176552 We are seeking a detail-oriented and highly organized Document Control Coordinator for a critical, large-scale HR audit project.

In this role, you will be responsible for managing, auditing, and digitizing Form I-9 records to ensure absolute compliance with federal regulations. This position involves handling sensitive employee data, migrating files across internal systems, identifying data errors, and coordinating with personnel to resolve discrepancies. If you possess a sharp eye for accuracy and strong administrative skills, this is an excellent opportunity to gain specialized compliance experience.

Responsibilities:

• Data Migration & Digitization:

  Scan historical paper I-9 forms into the centralized electronic system of record.

• System Integration:

  Download electronic I-9 forms from the primary HRIS system and accurately upload them into the compliance system of record.

• Compliance Auditing:

  Review all I-9 forms meticulously to identify errors, omissions, missing signatures, or outdated documentation.

• Error Resolution:

  Correct identified errors systematically in accordance with compliance guidelines, which includes directly contacting current employees to gather required information or missing documentation. ...

•

Data Integrity:

Maintain strict confidentiality and organization of all personnel files throughout the entire audit process.

Working hours:

8:00 AM

• 5:00

PM Skills:

• Prior experience in administrative support, document control, data entry, or human resources.
• Familiarity with Form I-9 documents and basic employment eligibility verification concepts (comprehensive training on specific I-9 regulations and correction procedures will be provided).
• Experience handling confidential or sensitive personnel information.

Education:

High School Experience:

1-4 years

Qualifications:

• High Attention to

Detail:

Proven ability to spot minor errors, inconsistencies, and omissions across high volumes of data and documentation.

• Strong Organization:

  Exceptional capability to manage large datasets, track audit progress, and maintain orderly digital and physical filing systems.

• Solid Communication Skills:

  Clear, professional, and courteous written and verbal communication skills for reaching out to internal employees regarding sensitive document corrections.

•

Technical Proficiency:

Comfort using basic office hardware (scanners) and navigating digital platforms, databases, or HRIS systems. Ready to bring your organizational expertise to a major compliance project? Click "" to submit your resume and take the next step in your career! #WAR1 Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show more key responsibilities

• Data Migration & Digitization:

  Scan historical paper I-9 forms into the centralized electronic system of record

• System Integration:

  Download electronic I-9 forms from the primary HRIS system and accurately upload them into the compliance system of record

• Compliance Auditing:

  Review all I-9 forms meticulously to identify errors, omissions, missing signatures, or outdated documentation

• Error Resolution:

  Correct identified errors systematically in accordance with compliance guidelines, which includes directly contacting current employees to gather required information or missing documentation

• Data Integrity:

  Maintain strict confidentiality and organization of all personnel files throughout the entire audit process. experience 1-4 years skills
• Prior experience in administrative support, document control, data entry, or human resources
• Familiarity with Form I-9 documents and basic employment eligibility verification concepts (comprehensive training on specific I-9 regulations and correction procedures will be provided)
• Experience handling confidential or sensitive personnel information. qualifications
• High Attention to

Detail:

Proven ability to spot minor errors, inconsistencies, and omissions across high volumes of data and documentation

• Strong Organization:

  Exceptional capability to manage large datasets, track audit progress, and maintain orderly digital and physical filing systems

• Solid Communication Skills:

  Clear, professional, and courteous written and verbal communication skills for reaching out to internal employees regarding sensitive document corrections

•

Technical Proficiency:

Comfort using basic office hardware (scanners) and navigating digital platforms, databases, or HRIS systems. education High School share this job. send via e-mail print it Get in touch. We are here to help you with your questions. PM Pentenburg, Marty martypentenburg@spherion.com