Mailroom Assistant

We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current.

Responsibilities:

Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately. Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently. Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency. Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing. Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures. Track archived records and support document retention and destruction activities based on recordkeeping guidelines. Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations. Experience with document scanning and electronic indexing in a high-volume administrative or mailroom environment. Familiarity with handling annuity-related forms, applications, checks, or other financial documentation. Ability to process incoming and outgoing correspondence with a high level of accuracy and confidentiality. Working knowledge of check handling, record logs, and basic financial document controls. Strong organizational skills with the ability to manage multiple tasks and maintain detailed records. Comfortable working in a hands-on role that involves frequent document movement, preparation, and tracking. Proficiency with standard office equipment and basic computer systems used for scanning and document management. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .