Documentation Specialist

Position Details:

Job Title:

Documentation Specialist Location:

Irvine, CA 92612 - Fully Remote (must be flexible to come into the office occasionally if needed)

Duration:

2 Years Contract (Possible Extension)

Pay Range:

$23-$27/hr Why consider this opportunity? This is a great opportunity for someone who enjoys working in a structured, process-driven environment while supporting critical documentation and quality workflows. The role offers long-term contract stability, fully remote flexibility with occasional onsite collaboration, exposure to regulated documentation processes, and the chance to contribute to workflow improvements, cross-functional coordination, and operational efficiency in a highly visible support function. If this opportunity interests you, you can call me at 973-828-2930 , OR please reply with your updated resume and a convenient time for a quick discussion.

Role Summary:

Support documentation operations by processing product and quality-related documents from intake through approval within a document management system. Assist with records retention, archival coordination, documentation workflows, and cross-functional follow-up. Ensure documentation activities are completed accurately, on time, and in compliance with internal procedures and quality requirements.

Key Responsibilities:

Process product and quality-related documents within a document management system. Handle documentation requests from receipt through approval and final system processing. Maintain accuracy, completeness, and timeliness of controlled documentation activities. Support record archival and retention activities in compliance with corporate records policies and quality requirements. Coordinate documentation-related follow-up and communicate with stakeholders to ensure timelines are met. Support purchasing-related tracking, follow-up, and coordination activities as needed. Work in a matrixed environment while managing shifting priorities and multiple requests. Contribute to documentation workflow improvements and process efficiency initiatives. Support document tracking, status updates, and related administrative documentation tasks.

Required Qualifications:

High School Diploma or equivalent with relevant experience. Experience supporting document processing, document control, records management, or administrative documentation activities. Strong attention to detail and organizational skills. Strong verbal and written communication skills. Ability to work independently and manage tasks with minimal oversight. Experience working with document management systems or similar controlled documentation environments. Ability to manage multiple priorities and meet timelines in a fast-paced environment.

Preferred Qualifications:

Experience processing quality or regulated documents or working in a regulated environment. Experience with records archival, retention schedules, or controlled document lifecycle activities. Experience supporting process improvements or workflow enhancement initiatives. Experience with document tools, tracking tools, or workflow systems. Experience supporting purchasing coordination, equipment tracking, or follow-up activities. Flexibility to support teams across multiple time zones if needed. Exposure to automation-focused workflow improvement tools or process enhancement initiatives.

Required Skills:

Document Control Document Management Records Management Controlled Documents Documentation Processing Records Retention Archival Workflow Coordination Administrative Support Quality Documentation Regulatory Documentation Purchasing Support Equipment Tracking Process Improvement Workflow Improvement Stakeholder Coordination Status Tracking Follow-Up Communication Organization Attention to Detail Time Management Multi-tasking Cross-Functional Coordination Compliance Support