Document Control Specialist

Document Control Specialist RigUp Ferndale, WA Job Details Temporary | Full-time | Contract $33.50 an hour 1 day ago Benefits Health insurance Dental insurance Vision insurance 401(k) matching Qualifications Data storage Database systems Microsoft Outlook Data migration Spreadsheets Oil & gas Word embeddings Records storage High school diploma or GED Bachelor's degree Document imaging File organization Full Job Description Professional Summary We are looking for a Document Controller to lead a major data migration initiative for a leading downstream energy firm at its refinery facility in Ferndale, WA. This strategic initiative involves the precise extraction, metadata validation, and batch-loading of approximately 10,000 files from a cloud-based LiveLink database into a cloud-based Falcon database. The successful candidate will act as a Subject Matter Expert in records management, ensuring the integrity of critical engineering drawings and documentation while maintaining strict adherence to corporate quality standards. This is a high-volume, precision-focused project that demands exceptional productivity, structured execution, and rigorous data accuracy.

Employment Details Location:

Ferndale, WA (Initial on-site requirement for the first week to facilitate orientation and training; transitioning to a hybrid/remote structure thereafter).

Hours & Availability:

Scheduled within standard Pacific Standard Time (PST) business hours. All hours are subject to pre-approval.

Core Responsibilities Execute Data Migration:

Manage the end-to-end transfer of approximately 10,000 files and associated metadata from LiveLink to the Falcon database framework.

Validate Metadata:

Cross-reference SAP R3 Document Info Records (DIR) to confirm drawing statuses (specifically verifying PV or CV status) and manually update metadata including revision numbers, status, and project/ECM numbers.

Perform Batch Loading:

Execute the batch loading of extracted files into the Falcon system in accordance with established technical procedures.

System Integration:

Access

SAP S4 DIR

to replace existing hyperlinks with updated CV DIR Falcon links, ensuring seamless system connectivity.

Project Lifecycle Support:

Support the project through design, construction, and final handover phases, monitoring engineering contractor document control activities and compliance.

Quality Assurance:

Manage the review cycle and quality control process for work packs, records, and procedures, ensuring all contractor Document Management Systems (DMS) comply with project requirements.

Reporting & Governance:

Provide weekly status updates to ensure alignment with project milestones and verify that all contractual deliverables are systematically collated and handed over.

Access & Training:

Provide secure, appropriate access to documents and records, and deliver training to personnel to ensure company-wide compliance with document management protocols.

Required Qualifications Education:

High School Diploma or GED equivalent required.

Experience:

Five (5) or more years of professional experience within a corporate environment specializing in records management, including structured record storage, filing, systematic retrieval, and database auditing.

Technical Proficiency:

Advanced proficiency in the Microsoft Office Suite (specifically Word, Excel, and Outlook).

Systems Experience:

Proven experience utilizing electronic data management systems (EDMS) and enterprise document imaging platforms.

Preferred Qualifications Education:

Bachelor's degree or higher from an accredited institution.

Enterprise Software:

Proficient functional knowledge of SAP (specifically SAP R3 and SAP S4 architectures).

Proprietary Systems:

Prior experience utilizing LiveLink, Falcon, or related proprietary Electronic Document Control systems within an industrial or engineering context.

Industry Experience:

Oil and Gas experience preferred #MS1

Pay:

$33.50 per hour

Benefits:

401(k) matching Dental insurance Health insurance Vision insurance

Work Location:

In person