Career Opportunities: Documentation Specialist - Morgantown WV (1039)

Joining the Hope Gas team means being part of a company that truly values its employees and fosters a supportive and inclusive work environment. We have built a strong reputation in West Virginia by prioritizing our commitment to the local community and the well-being of our dedicated team. With the state's abundant natural resources and thriving energy sector, Hope Gas offers the perfect platform for ambitious individuals seeking career growth and stability. Not only will you find fulfilling career opportunities with us, but you'll also contribute to the sustainable growth and prosperity of West Virginia through our community engagement and environmental stewardship efforts. As we continue to deliver essential energy services to the region, we invite you to join us and become an integral part of our history, shaping our future together. Read more to discover the exciting possibilities waiting for you at Hope Gas!

POSITION SUMMARY

The Documentation Specialist plays a pivotal role in managing the company's asset records to ensure data integrity, accuracy, and efficiency of locating information. Those in the level I role will receive and verify documents submitted, updating and maintaining project tracking sheets and SAP status. Those in the level II role will primarily perform duties from the field, collecting and gathering documentation from projects and ensuring regulatory requirements are met as well as providing training to field personnel regarding documentation requirements. Those in the level III role will serve as a lead, assigning daily work, ensuring timely completion of deliverables, and providing training to department personnel, and others as appropriate, regarding systems and procedures.

DUTIES & RESPONSIBILITIES

Level I:

Operate scanning equipment and software to digitize construction records. Conduct quality control reviews of scanned documentation. Research and retrieve records for projects and special requests.

Level II duties also include:

Gather records in the field and ensure quality assurance of construction records as required. Provide training to field personnel regarding documentation requirements.

Level III duties also include:

Oversee the preparation, review, and maintenance of controlled documents to ensure compliance with regulatory standards. Collaborate with training personnel to develop and maintain training regarding proper documentation practices. Train field personnel regarding documentation standards and requirements. Serve as the team lead, assigning work and ensuring timely completion of deliverables. Provide training to department personnel regarding systems and procedures.

SUPERVISORY RESPONSIBILITIES

Levels I and II The team members in this role will:

• Serve as an Individual Contributors without supervisory responsibilities, supporting and contributing to team goals and objectives.

Level III The team members in this role will: Serve as an Individual Contributors without supervisory responsibilities, supporting and contributing to team goals and objectives. Serve as the team lead, assigning work and ensuring timely completion but will not take on supervisory responsibilities such as timekeeping, addressing performance matters, etc.

REQUIRED SKILLS & ABILITIES

Proficient with Microsoft Office Suite Strong communication skills and demonstrated ability to work collaboratively in a team environment. Analytical and problem-solving skills. Ability to thrive in a fast-paced, rapidly-changing environment. Self-motivated, ability to work with and without supervision while multi-tasking and prioritizing across a number of projects and initiatives. Highly organized with attention to detail and committed to quality. Familiarity with regulatory requirements.

EDUCATION & WORK EXPERIENCE

Level I High School Diploma or GED Valid driver's license required Minimum of one (1) year of directly related industry experience. Level II High School Diploma or GED Valid driver's license required Minimum of three (3) years of directly related industry experience. Experience with gas production layout and design preferred. Experience utilizing ESRI technology, 49CFR192, API 1169, ANSI

B31.8, ASME

preferred Level III High School Diploma or equivalent Valid driver's license required Minimum of seven (7) years of quality assurance experience required, including experience with quality assurance management. Experience with gas production layout and design preferred

AWS, CWI, NACE LEVEL 2, ASQ ISO 9001, NDE, ASNT, API 1169

certifications preferred.

PHYSICAL REQUIREMENTS

The ideal candidate must be able to complete the following physical requirements of the job with or without reasonable accommodation: Remain stationery for prolonged periods of time. Move self in different positions to accomplish various tasks throughout the office space. Operate a computer and other office productivity machinery as necessary. Lift, adjust, or move objects up to 50 pounds. Communicate with others to accurately exchange information and ideas. Observe details at close range.

WORK CONTEXT

This is a full-time non-exempt hourly position. Travel for work-related purposes, including some overnight visits to locations, Level I

• up to 10% of the time. Level II
• up to 70% of the time. Level III
• up to 30% of the time.

#LI-ASH At Hope, we offer a variety of plans and programs that reflect the wants and needs of our employees. As part of our mission to support our employees within the workspace and outside of it, we provide a comprehensive benefits package that offers health insurance including Medical, Dental, Vision, FSA and HSA with a company match. Income protection such as Company-Paid Life Insurance, Sickness Benefits, and more are also available. Hope Gas offers a 401(k) plan that incorporates a company contribution and a company match. Paid vacations, paid holidays, floating holidays and sick time are available alongside other lifestyle benefits such as Adoption Assistance, Auto/Home Insurance, Education Assistance Programs, and so much more! These benefits, programs and perks are offered to enhance your physical, mental, emotional, and financial wellbeing because here at Hope you are not just an employee, you are family. Join our team because together we can accomplish a job worth doing, and a life worth living.