Document Specialist

Job Title:

Document Specialist Job Description As a ROW/Land Document Specialist, you will play a crucial role in managing and maintaining legal land rights for utility infrastructure. Your expertise with documents such as easements, mortgage rights, surveys, rights of way, deeds, appraisals, and titles will be essential in securing the necessary permissions to build, operate, and maintain utility infrastructure safely and legally. About the company You'll join a nationally recognized, award‑winning firm with more than 55 years of industry leadership. Our client actively invests in employee development through training programs, mentorship, and long-term career growth opportunities. Employees support impactful infrastructure and environmental projects while enjoying a collaborative culture, strong career development opportunities, and competitive benefits. As a Document Specialist, you'll play a critical role in project success, working alongside experienced professionals in a supportive, team‑focused environment where your attention to detail truly matters. Responsibilities Manage utility-specific land rights by administering permanent easements, temporary construction easements, access easements for maintenance crews, leases for substations or pressure stations, license agreements, and fee acquisitions. Track the utility's rights and their specific limits. Assemble parcel files for each affected property for new build or upgrade projects. Verify signatures, legal descriptions, and survey alignments. Ensure documents meet utility standards and state statutes. Coordinate the recording of documents before construction. Essential Skills Experience with ROW (right of way)/land, specifically for utility (electric, gas) or pipeline companies . Proficiency in handling land documents. Strong data entry skills. Expertise in Excel, including creating pivot tables and performing VLOOKUPs. Work Environment The position is based on-site in Madison, WI . The Document Specialist is expected to be in the office from Tuesday to Thursday at a minimum, with the possibility of being needed on Mondays initially. Fridays can be worked remotely. Job Type & Location This is a Contract to Hire position based out of Madison, WI. Pay and Benefits The pay range for this position is $28.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Madison,WI.

Application Deadline This position is anticipated to close on May 31, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.