MAGISTRATE - Administrative Assistant - Bilingual

Provides payroll and staffing support to assigned division. Compiles, calculates, maintains and reviews division payroll. Verifies time sheets, investigates questionable data and processes payroll. Initiates and tracks new hire process. Participates in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget. Participates in special projects as assigned. Serves as backup for various staff positions in their absence. May assist in employee supervision, training and performance evaluation. Performs other duties as required. Adheres to assigned work schedule as outlined. Essential Duties & Responsibilities Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases. Responds to requests for information from supervisory staff, employees, or general public. Answers questions related to the department's activities, programs, policies, and procedures. Conducts follow-up research to retrieve answers and supporting information. Performs various fiscal activities. Adheres to the Department and County attendance policies and procedures; ensures all behaviors comply with the County's Personnel Rules and Regulations. Making monthly schedules- Approving schedules in coordination and approval through Supervisor and Judge. Reconcile all accounts at months end. Ensure all accounts are in balance with Court Management System. Bilingual duties. Assist with Spanish speaking in all magistrate courts as needed.

Knowledge & Abilities Knowledge of:

Principles and procedures of record management. Capital purchasing policies and procedures. Contract management and compliance. Principles and practices of business administration and human resources. Operational characteristics, services, and activities of assigned program area, including administrative, financial or HR functions. Principles and practices of budget preparation. Municipal budgetary policies, requirements and procedures. Personnel rules and regulations. Pertinent Federal, State and local laws, codes and regulations. Various online County database software and Microsoft Office computer programs.

Skill in:

Data entry and filing. Modern office systems and procedures. Analytical thinking. Problem solving. Planning and organization. Time management.

Ability to:

Communicate clearly and effectively, both orally and in writing. Maintain confidentiality. Pay attention to detail. Read, interpret and analyze complex reports. Research and gather data on complex issues. Provide quality customer service. An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be: Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field and four years of clerical and administrative experience.