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Part-Time Medical Records Clerk at Disability Law Firm (16-20h/wk)
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Friedman Law Firm, PC
Birmingham, AL (In Person)
$31,200 Salary, Part-Time
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Job Description
Medical Records Clerk Position Summary The Medical Records Clerk is responsible for obtaining, organizing, reviewing, and maintaining medical records and related documentation necessary for legal cases. This position plays a critical role in supporting attorneys and case managers by ensuring records are accurate, complete, and available for case development and hearings. Essential Duties and Responsibilities Request medical records, billing records, diagnostic imaging, and other supporting documents from healthcare providers, hospitals, government agencies, and insurance companies. Track outstanding record requests and follow up with providers to ensure timely receipt. Review incoming records for completeness and accuracy. Organize, index, scan, and upload records into the firm's case management system. Maintain detailed logs of requests, receipts, and associated costs. Identify missing records and coordinate additional requests as needed. Assist attorneys and legal staff in locating records and supporting documentation. Ensure compliance with HIPAA and all applicable privacy and confidentiality requirements. Communicate professionally with medical providers, clients, and third-party vendors. Perform other administrative and clerical duties as assigned. Qualifications High school diploma or equivalent required; associate degree preferred. Previous experience in a law firm, medical office, healthcare administration, insurance, or records management preferred. Familiarity with medical terminology strongly preferred. Experience working with electronic medical records (EMR) systems and document management software preferred. Strong organizational skills and attention to detail. Ability to manage multiple deadlines and prioritize tasks effectively. Excellent written and verbal communication skills. Proficiency with Microsoft Office, PDF software, and case management systems. Ability to handle confidential information with discretion and professionalism. Preferred Experience Experience requesting and obtaining medical records from hospitals, physician offices, rehabilitation facilities, Veterans Affairs (VA) medical centers, and other healthcare providers. Experience supporting Social Security Disability, Veterans Disability, personal injury, workers' compensation, or similar legal or insurance claims. Familiarity with disability-related medical documentation and record collection processes. Key Competencies Attention to detail Organization and time management Follow-through and persistence Data entry accuracy Confidentiality and professionalism Problem-solving and critical thinking Teamwork and collaboration. Success in This Role Success is measured by timely acquisition of records, effective follow-up on outstanding requests, accuracy of document organization, maintenance of complete case files, and the ability to support attorneys and case managers with reliable and accessible medical documentation. The ideal candidate is proactive, persistent, highly organized, and capable of managing a large volume of records requests while maintaining exceptional attention to detail.