Client Care Liaison

Client Care Liaison Rossen Law Firm Fort Lauderdale, FL Job Details $50,000 - $60,000 a year 1 day ago Benefits Paid holidays Paid time off Work from home Retirement plan Qualifications Spanish Google Workspace Client onboarding Phone communication Crisis management Greeting customers Filing English Legal firm experience Key Performance Indicators Legal administrative experience Data management Law office CRM system proficiency Productivity software Legal case management Appointment scheduling 1 year Cross-functional collaboration Communication skills Entry level Cross-functional communication Client interaction via phone calls Full Job Description We're seeking an exceptional Client Care Liaison to join our dynamic criminal defense law firm based in Fort Lauderdale, Florida. Our team of passionate professionals is devoted to providing the highest-quality defense for the South Florida community. This role is the critical bridge between our prospective clients, our sales team, and our legal department. You'll be one of the first voices callers hear when they're having the worst day of their lives, and you'll also be the steady, reassuring hand that walks new clients through onboarding after they hire the firm. You'll gather the information our attorneys need to build early defense strategies, collect documents and evidence, and ensure every signed client is fully transitioned to our legal team within 48 hours. Are you passionate about helping people in crisis? Do you have the natural ability to calm someone down, listen carefully, and guide them to the next right step? Our ideal candidate is someone whose warmth and empathy carry over the phone — someone who is also relentlessly organized. Do you thrive in a fast-paced environment where no two clients are the same? Are you the person who notices the missing signature, the typo on the intake form, the document that still hasn't come back? Do you enjoy working cross-functionally with salespeople, case managers, and attorneys to keep everything moving? Are you comfortable working independently while still knowing when to ask for help? If yes, we want to meet you. Our firm provides a selection of benefits, including: Health insurance 3% company contribution to a retirement plan with eligibility Paid time off Paid holidays Work from Home Day The opportunity to work with a dedicated team of criminal defense professionals who genuinely love what they do

Compensation:

$50,000 - $60,000 yearly

Responsibilities:

This job will require all of the following: Greeting clients and visitors, both by telephone and in person, and scheduling appointments in a friendly and professional manner Answering inbound inquiries (phone, web leads, emails) promptly, with compassion and outstanding customer service Processing client intake paperwork in our case management system and triaging initial screenings as needed Serving as the primary point of contact immediately after a client signs their contract, delivering a warm handoff from sales to legal Proactively tracking down and collecting all necessary onboarding documents, evidence, and preliminary case files from the client Guiding new clients through the basics of legal paperwork, ensuring everything is signed, returned, and filed accurately Organizing and compiling the complete client information so it is 100% ready for the assigned attorney and legal team Ensuring every signed client is handed off to the legal team within 48 hours of retaining the firm Stepping in to support legal calls for basic client updates when a Case Manager is unavailable Participating in weekly department meetings and maintaining KPIs, data, and metrics Assisting in the collection of payments from clients as needed

Qualifications:

1-3 years of experience in a law firm setting (Legal Assistant, Intake Specialist, or Paralegal) is highly preferred Proven track record in high-level customer service Exceptional English speaking and written communication skills Fluency in Spanish is a strong plus Extreme attention to detail Hyper-organized, with the ability to manage multiple clients and relentlessly follow up on missing documents Deep understanding of (or ability to quickly learn) attorney-client privilege and the importance of absolute confidentiality Proficiency with CRM or case management software and Microsoft Office / Google Workspace Ability to de-escalate stressed or emotional callers with patience and empathy Self-starter who takes initiative and accepts constructive feedback like a professional

About Company We Take Care of Our People:

Competitive pay based on experience. A generous number of vacation days each year. At Rossen Law Firm, we're more than just a team of experienced criminal defense lawyers. We're a family that cares deeply about people, not just cases. Our firm has built its reputation on trust, integrity, and relentless dedication to those we serve. We believe in ensuring justice and treating each client with the personal attention and compassion they deserve. We love helping good people when something wrong happens. Our legal team understands what clients are going through, and we are committed to producing outstanding results. With offices in Fort Lauderdale, Boca Raton, and throughout South Florida, Rossen Law Firm is a high-end criminal and DUI defense firm. Rossen's 900+ 5-star reviews tell the story of a criminal defense law firm that truly puts its clients first. Rossen Law Firm is an equal-opportunity employer.