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Job Description
JOB The Law Enforcement Clerk provides a variety of clerical duties for the Sheriff's Office to include aspects of quartermaster (inventory), purchasing, records, data entry, public disclosure, transcribing, civil process, fiscal and evidence management. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Qualified candidates must complete a written exam. Employees in this position may be required to perform any assigned portion or all portions of the listed duties under this position, or other duties that may be assigned as required.
EXAMPLE OF DUTIES
Process approved training requests and training activity reports, complete training registration requests and entry into records management system, make lodging arrangements for trainees. Process concealed pistol licenses, including fingerprinting, data entry and background investigation. Provide quartermaster services; order supplies and assist with general inventory control and delivery of inventoried items. Process gun transfer requests; processing necessary background checks and all other required documentation. Process Civil documents, including data entry, the entry of Civil Process and Protection Orders, canceling protection orders, return of civil process; entry of warrants, updating warrant information in RMS, served - recalled -renewed.
Process case reports:
criminal records data entry of reports, citations, distribute reports to the Prosecutor's Office and appropriate Court in a timely manner. Receive, enter, review for processing and releasing public records requests in accordance with the state law, Kittitas County Code, and Sheriff's Office policy. Become proficient with the laws relevant to the Public Records Act and attend relevant industry trainings and conferences to maintain familiarity of laws. Transcribe reports and interviews from various recording devices or video. Product various statistical reports as needed. Provide fingerprinting service to the public for various reasons. Greet the general public and assist with their requests or concerns, answers phone and redirect calls. General document handling. Sort and distribute incoming/outgoing mail. Post Sheriff's receipts, collect monies, assist with entering bills and prepare vouchers as needed, create purchase orders, enter the required data, and process orders; other financial duties as assigned by the Supervisor. Receive, release and ship evidence, data entry of evidence into and out of secure storage, maintain secure storage and chain of custody, process evidence in accordance with WSP evidence handbook and the Kittitas County Sheriff's Office policy, testify in court when necessary. Other clerical and receptionist duties as assigned by Supervisor. This job description is a summary of the primary functions and expectations for this position. Additional department-related duties may be assigned as required.
SUPPLEMENTAL INFORMATION
Applicants who meet the minimum qualifications will be eligible for the written exam. The fee for this exam is $20.00. Payment will be due prior to the test date and is non-refundable. Cash or check will be accepted. Checks should be made payable to "Kittitas County." Candidates who opt to pay in cash must bring exact change. We cannot make change. Work is primarily performed in an office setting with occasional need to work in outdoor or non-office environments. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen and have sufficient hearing and speech to communicate clearly via telephone and in person. Will be exposed to graphic and/or explicit images, text, reports, etc. Safety policies and procedures must be adhered to at all times, including proper lifting/carrying techniques. Must be able to safely operate a motor vehicle in varied weather conditions and levels of daylight, as periodic travel will be required for ongoing training opportunities, and meeting attendance. Work is typically scheduled within regular business hours, with some weekend and evening work as needed. Reliable attendance and punctuality are required. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.
