Job Description
Police Records Technician City of Seaside - 4.1 Seaside, CA Job Details Full-time $31.23 - $37.98 an hour 2 days ago Qualifications Computer operation Full Job Description JOB (Full-Time Vacancy)
IMPORTANT INFORMATION
W E DO NOT ACCEPT RESUMES IN LIEU OF APPLICATION EQUAL OPPORTUNITY EMPLOYER
The City of Seaside provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Seaside does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group of class protected by applicable federal, state or local law. Application Process:
A limited number of applicants who most closely meet the needs of the position in terms of training, experience, education, and other job-related qualifications will advance in the selection process. Applications will be screened to ensure all required documents are submitted and are complete; incomplete applications or those missing required materials will be disqualified. Qualified applicants will undergo an initial evaluation of the standard online City application and a review of the Personal History Statement (PHS). Candidates who successfully pass these screening steps will be invited to participate in the interview process, which may include a panel interview and a final departmental interview. Any prospective candidate must pass a thorough law enforcement background investigation. Upon completion of all post-conditional offer assessments, the Chief of Police will review the results and make the final determination regarding a formal job offer. The Human Resources Department reserves the right to modify any component of the selection or examination process. Description Under general supervision, performs a variety of general administrative, clerical, data entry, and customer service duties involved in support of the Police Department, including assisting in office support duties; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the assigned supervisory staff. Exercises no supervision of staff. Class Characteristics This is a non-sworn classification that performs the full range of support work in the following areas: customer service and maintenance, processing, and distribution of Police records, document preparation, and screening phone calls, visitors, and mail. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from other clerical and office support classifications by performing duties in support of the Police Department. EXAMPLE OF DUTIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Performs a variety of customer services functions applicable to police department operations including records release and maintenance, receiving, responding to, and entering requests for police reports and screening and forwarding telephone calls. Provides general information regarding department policies, procedures, requests for information, and requests for service in person and by telephone, and coordinating work with other City departments. Maintains and updates records according to established policies and procedures, including indexing a wide variety of violations and notifications, tracking and filing reports, and redacting confidential information when required; purges records and files as required. Performs a variety of customer services functions applicable to traffic, parking, citations, property registration for the public; issues dog licenses, and the collection of various fees. Enters a variety of statistical data and reporting into computer systems with a high degree of accuracy. Assembles and compiles information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files. Performs a variety of reception, administrative support, and clerical duties, including answering and directing telephone calls and calls for service, preparing court packages, processing restraining orders, and distributing incoming mail; sorts, files, copies, and distributes a variety of documents; maintains a variety of filing systems. Composes, types, formats, and proofreads a variety of routine reports, letters, documents, and memoranda; checks drafts for punctuation, spelling, and grammar and suggests corrections. Operates a variety of general office equipment, including teletype equipment and cash register. Collects and prepares documents for arrests and citations; forwards documents to appropriate department, unit, and court; indexes a wide variety of violations and notifications; compiles and distributes complaints; and books information, fingerprint cards, and other law enforcement reports. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and unit policies and procedures in determining completeness of applications, records, and files. Provides research assistance to officers and other law enforcement personnel as requested. Prepares and receives non-injury collision reports that are reported at the Department. Performs other duties as assigned. SUPPLEMENTAL INFORMATION
Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The principal duties of this class are performed in a police station environment with exposure to criminal offenders, mentally ill individuals, and persons potentially infected with communicable diseases. DISASTER SERVICE WORKERS
All City of Seaside employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
