Intake Public Service Specialist - County Attorneys Office (0526)

The Coconino County Attorney's Office is a public law office in Northern Arizona located in the heart of Flagstaff. We are a team of approximately 20 attorneys and 30 legal staff who are dedicated to the vigorous and fair prosecution of crime throughout Coconino County, protection of the rights of crime victims, and effective legal representation of the County and County special districts. The CCAO is one of largest law offices in Northern Arizona and sets the example at the State and National levels in vision and design for rural attorney offices.

Our Mission:

"We serve the public by advocating for justice and empowering our community to thrive."

Our Values:

•

Justice:

We advocate for fair and equitable outcomes. •

Service:

We value working for something bigger than ourselves. •

Trust:

We inspire confidence with truth, reliability, and respect.2 •

Integrity:

We honor our commitments, with courage. •

Connection:

We invest in each other and our community. •

Excellence:

We strive to be our best every day.

Our County:

Coconino County (Pop. 145,000) lies in the northern section of Arizona and encompasses a diverse landscape of mountains and high desert, national parks, including the Grand Canyon National Park, and tribal lands of the Havasupai, Hualapai, Hopi, and Navajo Nations. It is the second largest county by area in the continental United States and contains a large part of the Coconino National Forest, the largest contiguous ponderosa pine forest in North America. The county seat is Flagstaff, which is nestled against the San Francisco Peaks, the highest elevation in Arizona. Other communities include Page, Williams, Tusayan, and Sedona. Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. (Illustrative Only) Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters Prepares reports and maintains records Receives, sorts, files and retrieves forms, correspondence and documents Updates, checks and completes records, forms and documents Verifies discrepancies and makes corrections Researches records and disburses information Establishes and maintains complex filing systems Schedules, gathers materials and prepares agenda for various meetings Takes and transcribes minutes of meetings and other proceedings Maintains control and assures availability of files and other materials Establishes and maintains complex filing systems Manage departmental records, including physical and electronic filing systems, records storage, retention, and destruction in accordance with established retention schedules. Answers questions requiring knowledge of departmental rules and procedures Exercises discretion and judgment on minor administrative decisions Processes and distributes confidential and sensitive documents May maintain department budget accounting records May answer and route incoming phone calls Maintain inventory of office and operational supplies; coordinate purchasing and restocking as needed. Manage departmental supply ordering and vendor coordination in accordance with county purchasing procedures. Coordinate and monitor maintenance, servicing, and usage for departmental fleet vehicles. Provide administrative support for internal financial processes, reports, reconciliations, budget tracking and other fiscal support functions. Maintain and oversee department copier and office equipment operations, including service requests and supply management. Assist Systems Specialist with equipment moves, workstation setup, office relocations, inventory management, and related operational support activities. Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

PREFERRED QUALIFICATIONS

Bachelor's degree in Criminal Justice or closely related field; Prior administrative experience in a legal setting; Fluency in Spanish.

Considerable knowledge of:

Business English, spelling and arithmetic, punctuation and grammar Office practices and procedures Skill in: Use of computer systems, Microsoft Suite, and other office machines Report preparation Ability to: Compose correspondence dealing with technical and complex matters Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures Prioritize, plan and carry out assignments Work safely and support the culture of workplace safety Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.