Office Manager / Administrator Immigration Law Office

Office Manager / Administrator Immigration Law Office Legal Defense USA Plantation, FL Job Details Full-time $45,000 - $60,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Accounting systems Record keeping Spanish Staff supervision Immigration law Phone communication Medical office experience English Legal firm experience Administrative experience Team development Supervising experience Bachelor's degree Financial record maintenance Human resources QuickBooks Law office Office management Appointment scheduling Document management Team motivation (leadership skill) Payroll processing File organization Staff development Full Job Description Overview Join our dynamic Immigration Law Office as an Office Manager and Administrator, where your energy and organizational skills will drive the success of our team. This pivotal role combines office management, administrative oversight, and team leadership to ensure smooth daily operations. You will coordinate schedules, manage vendor relationships, oversee bookkeeping and payroll, and support our legal professionals with efficient administrative processes. If you thrive in a fast-paced environment and are passionate about creating an organized, welcoming office atmosphere, this is the perfect opportunity to make a meaningful impact. Responsibilities Oversee daily office operations, ensuring an efficient workflow and a professional environment for staff and clients Manage appointment scheduling, calendar coordination, and front desk duties including multi-line phone systems and greeting visitors Supervise administrative staff, providing training and development to enhance team performance and customer service excellence Handle vendor management, including negotiating contracts, processing invoices, and maintaining supply inventories Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing and human resources functions Organize events such as client seminars or community outreach activities to promote the firm's services Implement filing systems, manage document retention policies, and ensure compliance with confidentiality standards Requirements Proven experience in office management or administrative roles within a legal or medical office setting Strong supervisory experience with the ability to lead and motivate a team effectively Excellent communication skills with professional phone etiquette and interpersonal abilities Proficiency in calendar management, scheduling software, QuickBooks, and basic bookkeeping practices Knowledge of human resources processes including onboarding, training, payroll, and employee relations Exceptional organizational skills with attention to detail in filing, record keeping, and office procedures Experience in event planning, vendor negotiations, budgeting, and office supply management is highly desirable Embark on a rewarding career where your organizational prowess fuels our mission to serve clients efficiently. We value proactive professionals eager to contribute to a thriving legal practice dedicated to immigration law. Join us in creating an organized, welcoming environment that supports both our team's success and our clients' needs.

Job Type:

Full-time Pay:

$45,000.00 - $60,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Immigration law office management : 5 years (Required)

Language:

Spanish and English (Required)

Work Location:

In person