Administrative Specialist, Research Integrity and Compliance

Administrative Specialist, Research Integrity and Compliance University of South Florida - 4.1 Tampa, FL Job Details Full-time $38,916 - $47,000 a year 1 day ago Benefits Health insurance Dental insurance Life insurance Retirement plan Qualifications High school diploma or GED Technical Proficiency Office experience Full Job Description The Administrative Specialist provides higher-level administrative and specialized program support for the USF Research, CARE (Compliance Analytics, Risk and Ethics), Research Integrity and Compliance (RIC) programs. This position supports administrative, operational, and compliance-related activities across CARE/RIC and functions as a shared administrative resource for the team. The role performs a wide range of administrative and program support duties, including coordinating meetings and calendars, preparing correspondence, reports, and presentations, supporting training, assisting with meetings and record keeping, and facilitating document routing, signature workflows, and administrative follow-up. The position requires the use of judgment, discretion, and strong organizational skills and supports leadership, program staff, and internal and external partners. This position typically reports to an Assistant Director and supports CARE, Research Integrity, and Compliance program operations. The Administrative Specialist performs a variety of administrative duties ranging from general office support to complex administrative coordination and compliance documentation. This is a higher-level office support position within the USF Research CARE requiring advanced administrative skills, attention to detail, and proficiency with standard desktop applications. The responsibilities for this position include: Respond to and initiate inquiries related to

CARE/RIC

operations, including questions regarding meetings, and program administration; explain policies, answer questions. Coordinate calendars, schedule meetings, and assist with planning and prioritizing appointments for Assistant Directors and program leadership. Plan and support internal and external meetings, including preparing agendas and meeting materials, meeting set-up, confirming attendance, and providing follow-up support. Prepare, format, edit, and distribute correspondence, memorandum, letters, reports, presentations, committee communications, MOUs, inspection letters, and other compliance-related documentation. Assist with preparation of PowerPoint presentations, meeting packets, surveys, and outreach materials. Perform specialized administrative duties to support CARE, Research Integrity, and Compliance programs, applying discretion and sound judgment within established operating guidelines. Maintain organized electronic and physical records related to meetings, correspondence, reports, training and compliance documentation. Track deadlines and follow up on pending approvals, signatures, reports, submissions, and administrative requests to support continuity of operations. Compile, research, gather, and maintain information from databases, documents, and institutional systems as needed for administrative and reporting purposes. Perform other administrative and program support duties as assigned to support the mission and function of CARE, Research Integrity, and Compliance. Serve as a point of contact for internal and external inquiries related to program operations. Initial point of contact for RIC main phone number line. Maintain organized records and files for compliance, inspections, agreements, and approvals. Performs other duties as assigned. Minimum Qualifications This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications Experience providing administrative support within a university, research, compliance, healthcare, or regulated environment. Experience with document routing, signature workflows, and meeting support. Experience preparing official correspondence, reports, and presentations. Familiarity with university administrative systems and procedures. Additional Information for Applicants This position requires a Level I background check.

Hiring salary range:

$38,916 - $47,000. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu . Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under

Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.