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Firm Administrator (Hybrid) - Growing CPA Firm
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CPA Professional Services Firm
Remote
$45,925 Salary, Full-Time
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Job Description
Firm Administrator (Hybrid) - Growing CPA Firm CPA Professional Services Firm Lisle, IL Job Details Part-time | Full-time $41,600 - $47,840 a year 14 hours ago Benefits Paid holidays Health insurance 401(k) Paid time off 401(k) matching Professional development assistance Referral program Qualifications Customer communication Administrative experience Certified Administrative Assistant (CAA) Attention to detail QuickBooks Online QuickBooks Newsletters (communication methods) Productivity software Associate's degree Office experience Full Job Description Looking for a Long-Term Career with Flexibility? We are a growing and client-focused CPA firm located in western Chicago suburbs, seeking an organized, technology-oriented Administrative professional to join our team. This position is ideal for someone who enjoys helping people, keeping operations organized, learning new technology, and being part of a professional team. We offer a flexible hybrid work environment, ongoing training, and an opportunity to grow with the Firm. If you are dependable, enjoy working independently, and are looking for a long-term opportunity with a supportive employer, we would love to hear from you. Candidates living near Lisle, Naperville, Aurora, Warrenville, Downers Grove, Glen Ellyn, Wheaton, Woodridge, Bolingbrook, or surrounding communities are encouraged to apply. "We value attitude, reliability, professionalism, and willingness to learn more than prior CPA Firm experience. Training will be provided to the right candidate." Why Join Our Firm? Hybrid Work Environment Primarily remote position Typically 1-2 days per week in the office Modern cloud-based systems and technology Competitive Benefits Health insurance 401(k) with employer match Paid vacation and holidays Training and professional development opportunities Work-Life Balance Supportive team environment Respect for personal and family commitments Efficient, technology-driven workplace Growth Opportunity Learn about accounting and professional services Gain exposure to modern business technology and AI tools Opportunity to grow your responsibilities over time What You'll Do Administrative Support Coordinate schedules, meetings, and firm communications Manage electronic files and document organization Assist with client onboarding and administrative workflows Support owner and staff with day-to-day administrative needs Assistance with keeping Firm records organized and assistance with bookkeeping Client Service Serve as a professional and friendly point of contact for clients Assist clients with document requests and scheduling Help ensure an exceptional client experience Technology & Process Support Work with cloud-based software and online platforms Assist with improving office workflows and efficiency Learn and utilize AI-powered productivity tools Coordinate with software vendors and support providers when needed Marketing & Website Coordination Assist with website content updates through our external web designer Help coordinate newsletters, client communications, and marketing projects Support the firm's online presence and branding initiatives What We're Looking For Required Qualifications 1-4 years of administrative, office support, customer service, or coordinator experience Strong organizational and communication skills Comfortable using Microsoft Office and web-based software Ability to prioritize tasks and work independently Professional, dependable, and detail-oriented Preferred Qualifications Experience in accounting, financial services, legal, banking, or other professional-service environments Experience working in a remote or hybrid environment Interest in technology, AI tools, and process improvement Familiar with software used in a CPA Firm, like CCH Axcess tax, Quickbooks online The Ideal Candidate You are: Friendly and professional Comfortable learning new technology Highly organized and dependable A strong communicator Resourceful and proactive Looking for a stable, long-term position where you can grow and make a difference Embark on a rewarding career where your leadership fuels growth! We're dedicated to fostering an inclusive environment that values your contributions while supporting your professional development. Join us to be part of a thriving CPA firm committed to excellence!