Practice Assistant

Practice Assistant McGuireWoods

LLP - 3.4

Richmond, VA Job Details Full-time 14 hours ago Qualifications Customer communication Microsoft Excel Microsoft Outlook Expense management Mid-level Legal firm experience Administrative experience Legal administrative experience Organizational skills Court case file organization Law office Clerical experience Legal case management Appointment scheduling Document management systems Travel scheduling 2 years Technical Proficiency File organization

Full Job Description Overview:

McGuireWoods LLP has an opening for a Legal Practice Assistant to join the team in the Richmond, VA office. The Assistant will support attorneys with legal and administrative tasks, which include document management, calendaring, expense reports, travel arrangements, meeting/conference scheduling, opening and closing of files, and other special projects. The ideal candidate will have a strong administrative background and should possess technical proficiency, have a keen attention to detail, be highly organized, be able to manage a high volume of filings, and have strong interpersonal skills. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities:

Manage heavy calendaring, complex travel arrangements, and detailed expense reporting for a six-person team. Facilitate complex billing processes (specifically for clients like Stihl); ensure time entry is accurate and practice codes are applied correctly. Handle document revisions, coordinate court filings (paper and electronic), and manage the lifecycle of files from intake and conflict checks to closing. Serve as a professional, personable point of contact for the group; respond to inquiries and manage document productions and hearing binders with precision. Anticipate the needs of the attorneys; stay ahead of deadlines and "check in" regularly to ensure the desk is running smoothly.

Qualifications:

2-3 years of administrative experience, ideally within a law firm or professional services environment. You should have a proven track record of managing competing priorities and keeping a high-volume desk organized. High proficiency in Excel, Outlook, and Microsoft Word. You should be comfortable learning new billing and document management software quickly. Strong interpersonal skills; you should be comfortable and confident communicating with partners and clients alike. A keen attention to detail and strong organizational skills. Ability to work well under pressure while maintaining a professional and positive demeanor. Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Have more questions? Connect with a recruiter directl y. #LI-KB1