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Legal Assistant
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Anderson Yazdi Hwang Minton + Horn
Burlingame, CA (In Person)
$72,500 Salary, Full-Time
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Job Description
ANDERSON YAZDI HWANG MINTON + HORN LLP
is a top-tier trust and estate firm located in Burlingame, between San Francisco and Palo Alto. The firm is seeking a highly organized and detail-oriented Legal Assistant with a strong background in administrative and file management support to a team of four to five paralegals in trust, estate, and probate administration. This role is critical to maintaining efficient workflow across a team that includes remote members, and requires strong communication, reliability, and comfort with technology. The ideal candidate is self-directed, thrives in a structured environment, and consistently produces accurate work while managing competing priorities. Key Responsibilities- Prepare and process outgoing correspondence and letter requests
- Scan, organize, and file incoming mail, client documents, and electronic records on a daily basis
- Maintain both physical and electronic client files, including file creation and ongoing file management
- Track certified mail receipts and delivery confirmations
- Finalize documents for signature, ensuring accuracy and completeness
- Prepare client correspondence transmitting documents
- Assist with file review, document scanning, and records organization
- Assemble exhibits and supporting documentation for tax returns, petitions and other legal documents
- Coordinate check requests and filings, including lodging wills and recording deeds
- Prepare and send proofs of service
- Assist with post-recording document processing, including attaching recording confirmations and preparing transmittal letters Work Environment
- Supports a team of four to five paralegals, including remote and hybrid team members
- Requires strong independence and follow-through to manage daily responsibilities
- In-office role with consistent daily workflow responsibilities and processes Qualifications (education, training, experience)
- Minimum one year experience in a law firm or professional services environment
- Ability to work independently and manage day-to-day responsibilities and reoccurring tasks with minimal supervision
- Strong organizational skills and attention to detail
- Experience with filing and file maintenance, document management systems, scanning, and file organization
- Proficiency in Microsoft Office (Word, Outlook, Excel); familiarity with Adobe Acrobat a plus
- Strong written and verbal communication skills, and the ability to adhere to procedures and protocols Ideal Candidate
- Reliable, organized and detail-oriented
- Process-oriented with a strong follow-through mindset and ability to work independently
- Comfortable supporting multiple team members
- Able to prioritize tasks and meet daily deadlines
- Interested in developing experience in trusts and estates Compensation
- $65,000-$80,000 per year depending on experience and qualifications