Legal Assistant

Description A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts & Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination. This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail.

Key Responsibilities:

+ Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents + Maintain and organize physical and electronic client files, including file creation and ongoing file management + Prepare and process outgoing correspondence and document transmittals + Finalize documents for signature, ensuring accuracy and completeness + Track certified mail receipts and delivery confirmations + Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions + Coordinate administrative filings, including lodging wills and recording deeds + Prepare proofs of service and assist with post-recording document processing + Support file audits, document organization, and records management projects + Provide administrative support to a team of five paralegals, including remote team members

Requirements Qualifications:

+ Minimum 1+ year of experience in a law firm environment required + Strong administrative, filing, and document management experience + Ability to manage recurring tasks independently with minimal supervision + Excellent organizational skills and attention to detail + Proficiency in Microsoft Office (Word, Outlook, Excel); Adobe Acrobat a plus + Strong written and verbal communication skills + Ability to follow established procedures and maintain consistency across tasks + Reliable and detail-oriented with a strong follow-through mindset + Comfortable handling structured, process-driven work on a daily basis + Able to prioritize tasks and manage a consistent workflow independently + Team-oriented with the ability to support multiple stakeholders + Interested in developing experience within Trusts & Estates + Ability to report onsite in Burlingame, CA 5 days/week Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .