Legal Practice Assistant Labor & Employment Investigations

Legal Practice Assistant - Labor & Employment - Investigations

LOCATION

Oakland, CA No Remote TYPE Direct Hire ID NY178-2754656 POSTED May 4, 2026

RESPONSIBILITIES:

Investigations Support:

Provide administrative and case assistant support to the Investigations team Maintain and update investigation case lists, tracking deadlines and budgets Ensure key dates are calendared in master calendars and systems (e.g., Compulaw) Attend and support weekly investigations team meetings Schedule and coordinate investigative interviews (Zoom and in-person) Assist with drafting, proofreading, and assembling investigative reports and legal documents

Administrative & Operational Support:

Manage attorney calendars, travel, and speaking engagements Prioritize workflow and manage multiple competing deadlines Coordinate logistics for conferences, presentations, and meetings Review and route incoming correspondence appropriately Organize and maintain files, binders, and documentation Maintain shared and individual calendars in Outlook Enter attorney billable time and coordinate with billing teams Prepare expense reports, check requests, and vendor payments Provide backup support to other administrative staff as needed

Additional Support:

Assist with business development activities and related projects Support litigation-related tasks such as formatting pleadings, e-filing, and TOA/TOC Collaborate with internal departments to complete projects and initiatives Maintain confidentiality of sensitive legal and personnel information Deliver excellent customer service to attorneys, staff, and external contacts

QUALIFICATIONS

High school diploma or equivalent required; Bachelor's degree or legal/paralegal certification preferred 7+ years of experience as a legal assistant, legal secretary, or executive assistant Experience in labor and employment law and/or investigations strongly preferred Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with systems such as iManage, Adobe Professional, CCC Macros, and billing systems preferred Excellent written and verbal communication skills Strong attention to detail and organizational skills Ability to manage multiple priorities in a fast-paced environment High level of discretion when handling confidential information Proactive, self-starter with ability to work independently and collaboratively Strong interpersonal skills and ability to work with diverse teams

WORK ENVIRONMENT

Onsite role in Oakland, CA with regular, reliable attendance required Fast-paced, high-demand legal environment Collaborative, team-oriented culture with cross-functional interaction

BENEFITS

Medical, Dental, and Vision Insurance 401(k) Retirement Plan Health Savings Account (HSA) & Flexible Spending Accounts (FSA) Paid Time Off (PTO) Professional development opportunities Additional firm-sponsored benefits