Trust Administration & Litigation Support Paralegal

About the Firm The Law Offices of John C. Martin, P.C. is a boutique trusts and estates practice serving high-net-worth clients throughout Silicon Valley and the Bay Area. The firm focuses on estate planning, trust administration, and trust litigation, with an emphasis on careful work, strong client relationships, and long-term thinking. We are a growing practice with consistent demand and are building a structured, systems-driven environment to support continued expansion. The Position We are seeking a paralegal to support both trust administration and litigation matters . This is not a purely clerical role. The position is intended for someone who is comfortable managing files, tracking deadlines, and moving matters forward independently within a structured system . You will work closely with the principal attorney, senior litigation attorney, and administrative team. ResponsibilitiesTrust Administration Assist with trust administration matters from intake through distribution Prepare notices, inventories, and related documents Track deadlines and ensure required steps are completed Follow structured checklists and workflows Communicate with clients to gather information and documentation Litigation Support Prepare and organize discovery (interrogatories, requests for production, etc.) Track litigation deadlines and court dates Assist with filings, service, and case logistics Organize documents and prepare exhibits and binders Support attorneys in maintaining well-structured case files General Case Management Maintain organized electronic files within Clio Ensure each matter has clear next steps and deadlines Coordinate with attorneys and staff to keep matters progressing Assist in implementing and following firm workflows and systems Qualifications 3 to 8+ years of paralegal experience Experience with trust administration, probate, or civil litigation preferred Strong organizational skills and attention to detail Ability to manage multiple matters and deadlines Comfortable working independently within a structured environment Strong written and verbal communication skills Familiarity with Clio or similar case management systems is a plus Compensation $85,000 to $110,000 base salary Higher compensation possible for candidates with substantial experience Benefits 401(k) with employer matching Profit sharing Kaiser health insurance Delta Dental Disability insurance Two weeks paid vacation Paid sick leave Paid major holidays Work Environment On-site in Palo Alto Small, focused team Direct involvement in substantive matters Clear structure and workflows being actively implemented Who This Role Is For This position is well suited for a paralegal who: prefers managing and organizing cases rather than purely clerical work is detail-oriented and process-driven wants a stable, professional environment with consistent work is comfortable taking responsibility for moving matters forward How to Apply Please submit: Resume Brief cover letter describing your experience with trust administration and/or litigation

Pay:

$85,000.00 - $110,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Free parking Health insurance Paid sick time Paid time off Profit sharing

Work Location:

In person