Legal Assistant/Secretary

Legal Assistant/Secretary

KFS, PC - 3.7

Pasadena, CA Job Details Full-time $25.64 - $30.88 an hour 1 day ago Benefits Health insurance Paid time off Qualifications Computer literacy Administrative experience Legal administrative experience Document quality checks Multi-line phone systems Clerical experience Legal case management Full Job Description Job Summary We are seeking a dynamic and highly organized Legal Assistant/Secretary to join our legal team. This role offers an exciting opportunity to support attorneys and legal professionals by managing administrative tasks, coordinating schedules, and ensuring smooth office operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate efficient legal processes. Your energy and enthusiasm will contribute to a productive environment where legal professionals can focus on their core responsibilities. Duties Manage multi-line phone systems, screen calls, and direct inquiries with professionalism and courtesy Prepare, proofread, and organize legal documents, correspondence, and reports with precision Maintain and update case files, records, and databases using office management software and data entry skills Schedule appointments, court dates, meetings, and calendar management for attorneys and staff Handle client interactions at the front desk, providing exceptional customer service and support Assist with bookkeeping tasks using QuickBooks or similar accounting software for billing and invoicing Coordinate office supplies procurement and oversee general office management duties to ensure operational efficiency Utilize productivity software such as Microsoft Office and Google Workspace to create reports, presentations, and spreadsheets Qualifications Proven experience in an office environment with clerical or administrative responsibilities Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting Exceptional phone etiquette with experience managing multi-line phone systems and customer support roles Bilingual abilities are highly desirable to assist diverse client needs Previous experience as a legal secretary or legal assistant is preferred but not required; relevant office management or personal assistant experience is a plus Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous Strong proofreading skills to ensure accuracy in all documents and correspondence Join our team where your organizational talents and proactive approach will make a meaningful impact! We value energetic professionals committed to delivering outstanding support in a vibrant legal environment.

Pay:

$25.64 - $30.88 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person