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Public Entity Legal Assistant
Job
Robert Half
Pasadena, CA (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Public Entity Legal Assistant to provide high-level administrative and legal support within the Hearings Division of a newly established department in Pasadena, California. This Long-term Contract opportunity is well suited for someone who can manage sensitive matters with discretion while supporting hearing-related operations in a public sector legal environment. The role calls for strong communication, sound judgment, and the ability to stay organized while coordinating calendars, filings, and hearing documentation.
Responsibilities:
- Provide day-to-day legal administrative support to the Senior Hearing Officer and assist with the efficient operation of hearing-related activities.
- Coordinate schedules, maintain legal calendars, and track important deadlines for hearings, meetings, and related proceedings.
- Prepare, review, and organize legal documents, correspondence, agendas, and supporting materials for administrative hearings and meetings.
- File documents through electronic filing systems and ensure submissions are completed accurately and within required timeframes.
- Attend hearings and meetings as needed, capture clear meeting notes, and help maintain complete and well-organized records.
- Communicate professionally with internal staff, external parties, and members of the public while handling sensitive or confidential matters with tact.
- Support case and document management activities by maintaining files, monitoring status updates, and assisting with administrative processes tied to legal proceedings. Requirements
- At least 3 years of recent experience in a law office or similar legal support environment.
- Working knowledge of court calendaring, legal filings, and administrative or court hearing procedures.
- Experience with electronic filing, court-related documentation, and general legal administrative practices.
- Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
- Excellent verbal and written communication skills, along with a detail-oriented and diplomatic approach.
- Ability to handle confidential information with discretion and exercise sound judgment in sensitive situations.
- Proficiency in preparing meeting agendas, documenting minutes, and supporting hearing or litigation-related workflows.