Office Paralegal/ Administrative Coordinator

Description Job Summary The Paralegal / Administrative Coordinator supports the company's legal, compliance, and administrative functions within a food manufacturing environment. This role ensures regulatory compliance, maintains legal documentation, assists with contracts, and provides day-to-day administrative support to leadership and cross-functional teams. Key Responsibilities Executive & Calendar Management Manage leadership calendars, scheduling across executives and external stakeholders Coordinate meetings end-to-end, including logistics, space setup, and catering Maintain a centralized corporate calendar highlighting key initiatives and events Events & Employee Experience Plan and execute internal events, trainings, and company-wide celebrations Support employee engagement initiatives, recognition programs, and team activities Coordinate event materials, supplies, and vendor need Travel & Expense Coordination Arrange travel (flights, hotels, transportation) and manage itineraries Prepare and submit expense reports in a timely manner Office Operations & Services Oversee daily administrative functions including mail distribution, document prep, and front office support Greet visitors and coordinate vendor services Ensure shared spaces are organized, stocked, and ready for use Document & Project Coordination Facilitate document execution, including signature collection and tracking Monitor deadlines and follow up on key deliverables Provide light project coordination support across teams Research & Presentation Support Conduct research and compile information for leadership requests Assist with presentation formatting and preparation Facilities & Workplace Readiness Support office operations across locations, ensuring clean, functional environments Coordinate readiness of company spaces for meetings, visitors, and events Logistics & Special Projects Manage shipping, inventory coordination, and supply orders (including urgent needs) Handle errands and administrative tasks such as banking and local filings Assist with company events, product launches, and seasonal programs Qualifications Qualifications Associate's or Bachelor's degree in Paralegal Studies, Business Administration, or related field Paralegal certification preferred 2-5 years of experience in a legal, compliance, or administrative role preferred Skills & Competencies Strong understanding of contract management and legal documentation Familiarity with food industry regulations is a plus Excellent organizational and multitasking abilities High attention to detail and accuracy Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management systems