Legal Assistant

The Legal Assistant plays a critical role in maintaining organization across the firm and helping ensure that communication, documentation, and workflow tasks are executed reliably. While this role is administrative in nature, it requires a high level of professionalism, attention to detail, and proactive thinking. The right candidate understands that strong administrati ve execution directly impacts the quality of legal service delivered to clients.

What You'll Do:

Client Communication & Coordination:

Monitor incoming client communications and ensure inquiries are acknowledged and routed to the appropriate attorney or paralegal. Assist with scheduling consultations, client meetings, hearings, and internal case discussions. Help maintain proactive client communication by coordinating updates and ensuring clients are not left waiting for responses. Support attorneys and paralegals by gathering client documents and information necessary for case progress.

Administrative Case Support:

Assist attorneys and paralegals with administrative tasks related to case preparation and case management. Prepare and organize documents for signatures, client delivery, and internal review. Coordinate document collection from clients and maintain accurate case file records. Ensure administrative components of case workflows are completed accurately and on time.

File Management & Documentation:

Maintain organized digital case files in accordance with firm file structure and naming standards. Ensure documents are properly saved, labeled, and accessible within the firm's document management systems. Assist with new matter setup, including ensuring correct client information and documentation are entered into firm systems. Log communications, case updates, and administrative activities within the firm's case management platform.

Scheduling & Calendar Management:

Coordinate attorney and legal team calendars to schedule meetings, consultations, hearings, and internal case discussions. Ensure attorneys and staff have the correct documents and materials prepared for scheduled meetings. Help manage scheduling conflicts and ensure client appointments are handled professionally.

Operational Support:

Assist the firm's operational leadership in maintaining administrative workflows and task coordination. Help track administrative tasks and ensure follow-ups are completed in a timely manner. Identify administrative gaps or workflow issues and communicate them so they can be addressed quickly.

What We're Looking For:

Experience:

2+ years of experience working as a Legal Assistant, Administrative Assistant, or similar, in a law firm environment highly preferred (but not required). Experience working within legal case management systems such as PracticePanther or similar and Lead Docket or similar, with the ability to manage tasks, deadlines, and case information accurately is highly preferred.

Pay:

$50,000.00 - $60,000.00 per month

Benefits:

401(k) Health insurance Paid time off Vision insurance

Work Location:

In person