Legal Administrative Assistant

We're looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. You'll be responsible for assisting our high-level executive with administrative duties such as answering phone calls, managing our office filing system, making travel arrangements, and overseeing day-to-day operations. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Compensation:

$25 - $28 hourly

Responsibilities:

Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings Serve as the main contact for high-level executive Coordinate client communication, including intake calls, follow‑ups, and appointment reminders, and maintain a warm, organized client experience. Prepare and organize case files—both digital and physical—ensuring documents are complete, properly labeled, and easily accessible. Handle confidential information with compassion, discretion, professionalism, and strict adherence to privacy and ethical standards. Support estate‑planning processes by preparing client packets, organizing asset information, and coordinating signing appointments.

Qualifications:

Must have graduated high school or received an equivalent certificate of completion Strong organizational skills, communication skills, time management skills, and interpersonal skills Must be comfortable using Microsoft Office Experience handling confidential information and adhering to strict deadlines 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar About Company Horizon Legal Solutions PLLC is a woman-owned law firm that empowers professional women to protect their families and their success with clear, strategic estate planning and family law representation.