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Administrative Legal Assistant/Receptionist
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Frank Law Office, P.A. 320-235-2635
Willmar, MN (In Person)
Full-Time
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Job Description
Job Overview We are seeking a dynamic and detail-oriented Administrative Legal Assistant/Receptionist to join our busy law office. This vital role combines front desk responsibilities with comprehensive legal administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be energetic, highly organized, and possess a strong understanding of various legal practice areas including real estate, estate planning, family law, litigation, and more. Your proactive approach will help maintain efficient case management, accurate document handling, and seamless communication within the firm. This paid position offers an exciting opportunity to grow your legal administrative skills in a fast-paced environment dedicated to excellence. Responsibilities Greet clients and visitors professionally, managing all incoming calls with excellent phone etiquette Manage legal case files using document management systems such as Time59, ensuring accuracy and confidentiality Assist with legal research to support attorneys' case preparation Draft, proofread, and review legal documents including pleadings, correspondence, and reports with precision Organize and maintain electronic and physical filing systems; handle data entry and document review tasks efficiently Support attorneys with project management tasks across various practice areas Conduct legal research on topics like landlord-tenant law, family law, and litigation procedures to assist case development Transcribe dictations and prepare summaries or reports as needed for ongoing cases or client updates Coordinate appointments, meetings, and court e-filings while maintaining organizational excellence in a fast-paced environment Experience Prior experience working in a law office or legal administrative setting is highly preferred Demonstrated proficiency with legal case management software such as PCLaw or similar platforms Strong research skills and case preparation Paralegal experience or background in supporting multiple practice areas including estate planning, litigation, or family law is advantageous Excellent organizational skills with the ability to manage multiple priorities efficiently Proven ability to draft clear legal documents with strong proofreading and writing skills Experience handling confidential information with professionalism and discretion Join our team to be part of a vibrant environment where your organizational talents and legal administrative expertise will make a meaningful impact. We value proactive individuals who thrive in collaborative settings while delivering exceptional support across diverse legal disciplines. This is an inclusive opportunity for motivated professionals eager to advance their career in a supportive and engaging workplace.