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Legal Assistant/Secretary
Job
Horsman Law LLC
Chillicothe, MO (In Person)
$38,480 Salary, Full-Time
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Job Description
Job Overview We are seeking a proactive and detail-oriented Legal Assistant/Secretary to join our team. In this vital role, you will provide administrative support to our attorney and paralegal, ensuring smooth daily operations within a fast-paced legal environment. Your professional and organizational skills will help maintain efficiency, manage client communications, facilitate case management. Duties Manage front desk responsibilities, greeting clients and visitors with professionalism and warmth Operate phone system, handle incoming calls, transfer messages, and provide excellent customer service Maintain organized filing systems, both physical and digital, ensuring easy retrieval of legal documents and records Assist with data entry, document proofreading, and preparing legal correspondence using Microsoft Office and Google Workspace tools Schedule appointments, court dates, meetings, and manage attorney calendar efficiently Support bookkeeping tasks Perform clerical duties such as typing, photocopying, scanning, and managing office supplies to keep the office running smoothly Requirements Proven office management or administrative experience in a professional setting Strong computer literacy with proficiency in Microsoft Office (Word, Excel) and Google Workspace applications Excellent organizational skills with keen attention to detail for proofreading and data entry tasks Effective phone etiquette skills with experience handling phone systems and providing customer support Prior experience as a receptionist considered an asset for understanding fast-paced front desk operations Personal assistant or office assistant experience that demonstrates time management and calendar coordination skills Familiarity with clerical tasks such as filing, document management, and record keeping Ability to work independently while maintaining a positive attitude in a team environment