Administrative Legal Assistant

Administrative Legal Assistant AllStar Staffing Group - 5.0 Morristown, NJ Job Details Full-time $30 - $45 an hour 2 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Customer communication Confidential information handling Legal correspondence preparation Microsoft Outlook Spreadsheets Copy machines Word embeddings E-filing platforms Filing Executive administrative support Data summary reports Transcription Managing clients in a customer support role Fax machines Law office Typing Legal case management Faxing Pleadings filing assistance Full Job Description We have an immediate need for a Legal Administrative Assistant to work in the Litigation/Financial Restructuring department at a leading law firm conveniently located in Morristown, PA. This is a full time direct hire opportunity that offers and excellent salary and benefits package.

Job Duties Include:

Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed. Work closely with attorneys and clients to ensure seamless transfer of information. Facilitates the management of client specific data to enhance the overall approach to dedicated interactions. Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work. Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same. Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail. Assist multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team. Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger. Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines.

Job Requirements Include:

Associate's Degree preferred; Bachelor's Degree a plus; applicable work experience may be considered in lieu of a degree. Minimum of five (5) years related experience at a law firm or legal or corporate department required. Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Working knowledge of the Federal and State Court (New Jersey and New York) electronic filing processes, procedures and e-filing systems. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently. Excellent verbal and written communication skills. High level of inter-personal skills required to handle sensitive and confidential situations. Position requires a highly professional demeanor and appearance including possessing poise, tact and diplomacy. Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts. Proven proficiency using legal terminology and experience working in related practice area(s). Experience with court/administrative related agency filings and meeting related deadlines. Possess a high level of proficiency using a variety of office equipment including personal computer, telephone, transcription equipment, printer, and copier. Keyboarding skills of 60 wpm or higher required. Must have intermediate-level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.

Pay:

$30.00 - $45.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person