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Job Description
Overview We are looking for a Supervising Civil Litigation Paralegal! This is a leadership position designed to strengthen and scale the firm's civil litigation function. You will handle high-level paralegal work while also leading day-to-day paralegal operations—driving organization, deadline control, quality assurance, and process consistency across the litigation team. Your work directly impacts case throughput, attorney efficiency, and the client experience. What you'll do:
Case Management:
Support attorneys with a caseload ranging from 30 to 70 matters, ensuring efficient organization and progression of cases. Supervision +
Delegation:
Provide day-to-day oversight of paralegal/legal support work (task assignment, follow-up, and quality checks), ensuring matters move forward predictably.
Workflow Ownership:
Build and maintain repeatable litigation workflows (intake-to-close) with clear task lists, responsibility lanes, and "what good looks like" standards.
Quality Control:
Implement QA checks for filings, discovery packages, and file hygiene (naming conventions, indexing, completeness, service documentation).
Team Enablement:
Train/coach team members on systems, templates, and best practices; identify gaps and close them with SOPs and checklists.
Attorney Communication Cadence:
Run concise case-status updates and flag risks early (missed deadlines, discovery delays, missing documents, unreturned client items).
Document Preparation:
Draft and prepare pleadings, motions, discovery, subpoenas, and correspondence with precision and attention to detail.
File Maintenance:
Organize and manage both physical and digital case files, ensuring accessibility and accuracy.
Trial Preparation:
Assist with deposition and trial preparations, providing necessary legal research and documentation support.
Scheduling and Deadlines:
Calendar hearings, depositions, and deadlines, ensuring all are met and properly communicated to relevant parties.
Client Communication:
Foster clear and timely communication with clients throughout the litigation process to ensure their needs are met and expectations managed. What we're looking for:
Experience Required:
Minimum of 3-5 years in civil litigation, with additional experience in NJ and NY jurisdictions being advantageous.
Insurance Defense Experience:
Highly valued for familiarity with billing, reporting, and carrier expectations.
Technical Skills:
Proficient in Microsoft Outlook, Office, and PracticePanther or similar case management software.
Organizational Skills:
Strong ability to manage multiple cases and deadlines efficiently, with exceptional attention to detail.
Proactive and Accountable:
Able to work independently with initiative, consistently meeting high standards of quality and efficiency.
Leadership Experience:
Prior experience leading workflows, mentoring, training, or acting as a lead/senior paralegal (formal supervisor title not required if you've truly led).
Systems Mindset:
Able to build and enforce SOPs, templates, and checklists to reduce errors and increase consistency across cases. Accountability +
Ownership:
Comfortable setting expectations, following up, and escalating issues appropriately to keep cases moving.
Strong Judgment Under Pressure:
Can triage priorities across a busy docket and keep the team calm, clear, and compliant.
Why you should work here:
Career Growth:
Opportunity to advance to a lead supervising paralegal role and gain leadership responsibilities.
High Impact:
Significant role in stabilizing a growing litigation team, directly enhancing firm operations.
Professional Development:
Engage with experienced litigators and gain insights into complex, multi-faceted legal challenges.
Community-oriented Culture:
Work in a firm where relationships are valued and personal growth is nurtured.
Additional perks:
Health Insurance:
Comprehensive coverage including dental and vision, with employer contributions.
Retirement Plan:
401(k) with a 4% employer match available after 90 days of employment.
Paid Time Off:
Start with two weeks of PTO, with opportunities for additional leave as you grow with the firm.
Life Insurance:
$50,000 policy provided by the employer.
Pay:
Up to $95,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance
