Legal Administrative Assistant

Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed. Responsible for copying, faxing and scanning documents in appropriate format. Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier). Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. Processes paperwork to open new client files; creates files in firm's record management system; maintains current files and organizes files before processing for off-site storage. Creates transmittal letters for monthly billing. Prepares expense reports. Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm's client relationship management system. Provides assistance to other legal administrative assistants as time permits.