Legal Administrative Assistant III

UNITE HERE HEALTH

serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!

PURPOSEThe purpose of this position is to provide complex administrative and litigation support to Sr. Legal Counsel and the Collection and Subrogation Paralegals.

ESSENTIAL JOB FUNCTIONS AND DUTIES

Receive and reviews subpoenas and request for information, determines validity and compliance with HIPAA, gathers, identifies, prepares, and copies information in response to subpoenas, requests for informationReceive and reviews proof of claim forms for class action litigation, tracks case, gathers, prepares, and copies information in responseProvides daily support including preparing letters, reviewing files, updating database and tracking due dates for subrogation cases. Serves as back up for subrogation paralegalMonitors and tracks claims paid for work related injuries, requests overpayments and provides lien amounts to attorneysPrepares and assembles memos, agendas, information, and reports for certain Board of Trustee meetingsReviews and edits documents for consistency, completeness, and accuracyPrepares documents and correspondence requiring knowledge of legal terminology and document formats, such as correspondence, memos,Coordinates, assembles, and maintains Legal department records and documents in appropriate files, including litigation, collection, subrogation, and subpoena filesAssists in preparation of reports, logs, dockets, and other documents including data entry, copying, collatingPulls, files, scans, copies, faxes, mails, or otherwise disburse documents and /maintain associated logging systemResearch state government sites for company unclaimed property, fill out forms and provide necessary documentation and informationAnswers telephones, takes messages, and provides support for paralegals and attorneys who are out of the officeCreates and updates dockets and spreadsheets of dataSets goals and achieve measurable resultsContributes ideas to plans and achieving department goalsExemplifies the Funds BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusionPerforms other duties as assigned within the scope of responsibilities and requirements of the jobPerforms Essential Job Functions and Duties with or without reasonable accommodation

ESSENTIAL QUALIFICATIONS

Years of Experience and Knowledge 5 ~ 7 years of related experience minimum (law firm or corporate legal department preferred)Working knowledge and experience in routine administrative functionsExperience with Employee Retirement Income Security Act (ERISA), HIPAA, Employee Benefits and Health Care experience preferredEducation, Licenses, and CertificationsHigh School Diploma or GEDSkills and AbilitiesIntermediate level Microsoft Office skills (PowerPoint, Word, Outlook)Intermediate level Microsoft Excel skillsExperience with Microsoft Planner a plusIntermediate level AdobeBeginner level system(s) skills in LexisNexis preferredDetail oriented and multi-tasking skillsOrganizational, analytical and follow-up skillsAbility to work independently, establish priorities and adhere to deadlinesInterpersonal and team skillsCommunication skills (written and verbal)Ability to type 35 wpm

OTHER JOB FUNCTIONS AND DUTIES

The information contained in this job description is designed to indicate the general nature and level of work performed in this job with a certain degree of specificity, where warranted. In no instance, however, should the duties, functions, qualifications, or requirements be interpreted as all-inclusive. Management may, at its discretion, assign or reassign functions and duties to or from this job at any time, due to reasonable accommodation or other reasons. Listed requirements, skills, qualifications and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.

Salary range for this position: Salary $50,100 ~ $61,300. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Work Schedule (may vary to meet business needs): Monday ~ Friday, 7.5 hours per day (37.5 hours per week) with potential for hybrid work-from-home arrangement.

We reward great work with great benefits, including but not limited to: Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Pension, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).