Civil Litigation Legal Assistant/Paralegal

Civil Litigation Legal Assistant/Paralegal Haley & Olson PC Woodway, TX Job Details Full-time From $40,000 a year 2 hours ago Benefits Free parking Profit sharing Health savings account AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Paid sick time Qualifications Customer communication Teamwork Microsoft Excel Microsoft Outlook Civil litigation support Legal writing Customer service Filing Client file management Legal document sorting and filing Microsoft Office Driver's License Documentation tools Legal administrative experience Legal drafting Adobe Acrobat File organization Office record organization Full Job Description About us Haley & Olson, P.C. is a mid-sized civil law firm based in Waco, Texas. We are committed to delivering high-quality legal services through a professional, client-focused, and collaborative approach. Our workplace offers a modern office environment, competitive benefits, and opportunities for team engagement through periodic firm-wide events. Position Overview We are seeking an experienced Paralegal/Legal Assistant to provide direct support to our litigation and general counsel attorneys. This role involves a wide range of administrative and case support responsibilities across diverse matter types. The ideal candidate is organized, adaptable, and thrives in a collaborative, in-office environment. Strong technical skills and exceptional attention to detail, particularly in grammar and proofreading, are essential.

Key Duties and Responsibilities Include:

Maintain attorney calendars, including deadlines and filing schedules Accurately record or help edit attorney time in the billing system Prepare, organize, and maintain client and case documentation Draft, edit, proofread, and update legal documents Perform general administrative tasks (e.g., scanning, filing, copying) Coordinate meetings and manage scheduling Communicate professionally with clients and external parties Assist with billing, settlements, scheduling, and case coordination Facilitate client record requests and follow up with third parties

Education and Experience Requirements:

Some college or associate degree preferred 5+ years litigation legal assistant experience preferred Paralegal certificate or completion of paralegal program preferred Excellent written and oral communication skills 5+ years customer service or administrative support minimum 5+ years experience with Word, Excel, Outlook and Adobe required Experience with other industry common tools such as file share applications, zip, etc. required Litigation support experience a must

Skills and Characteristics Needed:

Highly organized and able to work independently Proactive, resourceful, and willing to ask questions Strong prioritization and time management skills Professional demeanor and appearance Dependable with consistent attendance Discreet and capable of handling confidential information Flexible with occasional extended hours or weekend work This is a full-time, in-person position predominately Monday-Friday during standard business hours. Our offices are closed for major federal holidays as set in our annual Holiday Calendar. Must maintain a valid driver's license and auto insurance and have reliable transportation both for getting to and from work and for occasional ad hoc errands that may be required. Pay reflected is average starting. Offered compensation package is dependent upon directly applicable administrative and legal assistant experience.

Job Type:

Full-time Pay:

From $40,000.00 per year

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Flexible spending account Free parking Health insurance Health savings account Life insurance Paid sick time Paid time off Profit sharing Retirement plan Vision insurance

Experience:

Microsoft Office:

2 years (Preferred)

Litigation:

2 years (Required) Legal drafting: 3 years (Required)

Filing:

3 years (Required)

Adobe Acrobat:

2 years (Preferred)

Work Location:

In person