Full-Time Legal Administrative Assistant (Fredericksburg, VA In-Person)

Full-Time Legal Administrative Assistant (Fredericksburg, VA - In-Person) Monteleon Law is a boutique elder law and estate planning firm focused on serving families with compassion, professionalism, and excellence. We value initiative, teamwork, and creating systems that allow us to better serve our clients while building a sustainable, supportive workplace for our staff. We are seeking a full-time Legal Administrative Assistant to join our growing Fredericksburg, Virginia office. This role is ideal for someone who enjoys being the organized, steady presence that keeps a busy law office running smoothly. You will play an essential role in client communication, intake, scheduling, file management, and administrative support while helping families navigate important legal and life planning matters.

What You'll Do:

Answer phones and serve as a warm, professional first point of contact for clients and prospective clients Manage client intake, scheduling, and attorney calendars Organize and maintain physical and digital client files Assist with document preparation, scanning, and data entry Handle time-sensitive errands such as court filings, document retrieval, and occasional off-site client interactions Support attorneys and legal staff with day-to-day administrative operations Maintain professionalism, confidentiality, and attention to detail in all client matters Assist with general office workflow and additional responsibilities as needed

The Ideal Candidate:

You are compassionate, organized, proactive, and thrive in a fast-paced environment. You enjoy bringing structure to busy systems and take pride in helping others. Our firm places a very strong emphasis on: Taking initiative Problem-solving Critical thinking Pre-planning and anticipating needs Staying one step ahead Following through independently Creating solutions rather than waiting for direction You should be someone who genuinely enjoys figuring things out, thinking strategically, and helping prevent problems before they arise. We are looking for a team member who: Has excellent communication and interpersonal skills Is calm under pressure and comfortable working with older adults and families in sensitive situations Is highly detail-oriented and dependable Can work independently while also functioning as part of a collaborative team Is motivated to proactively manage responsibilities and improve systems These qualities are essential to success in this role and will be discussed thoroughly during the interview process.

Qualifications:

Prior administrative experience required (legal or professional office experience preferred) Strong organizational and time-management skills Microsoft Office and general office technology proficiency Professional demeanor and strong client service skills Certified notary public or willing to become one Ability to complete local work-related travel with reliable transportation and a valid driver's license

Compensation & Benefits:

$17-18 per hour, depending on experience and qualifications, plus PTO, paid holidays, mileage reimbursement, health insurance stipend, paid parking, and additional firm perks. Future opportunities for expanded benefits as the firm continues to grow

Location:

Fredericksburg, Virginia To Apply:

Please send your resume and a brief cover letter introducing yourself, your availability, and your desired hourly compensation to: joanne@monteleonlaw.com.

Pay:

$17.00 - $18.00 per hour Application Question(s): Describe a time when you identified a problem in an office or workflow before your supervisor did. What was the issue, and how did you handle it? You are managing phones, scheduling, client intake, and document organization in a busy office. How do you prioritize tasks when multiple urgent demands arise at once? A client urgently needs to submit important medical documents, but they are confused about how to send them. What steps would you take to resolve the issue efficiently? If you noticed a recurring administrative issue causing delays for your team, what would you do? When should you attempt to solve a problem independently versus escalating it to an attorney or supervisor? How do you balance keeping leadership informed without overwhelming them with unnecessary updates? Our clients are often families navigating stressful elder law, estate planning, or guardianship matters. How would you maintain professionalism and empathy while still keeping the office workflow efficient? Describe the type of work environment in which you thrive most. If you noticed that an attorney was being scheduled for meetings or client calls without enough background information to be prepared for the meeting, what steps would you take to improve the process and ensure they were properly prepared moving forward?

Experience:

Administration:

2 years (Required)

Microsoft Office:

2 years (Required)

License/Certification:

Driver's License (Required) Ability to

Commute:

Fredericksburg, VA 22401 (Required)

Work Location:

In person