Confidential Legal Assistant

Confidential Legal Assistant City of Marysville, WA - 3.0 Marysville, WA Job Details Full-time $38.10 - $47.80 an hour 15 hours ago Benefits Paid jury duty Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance Credit union membership Life insurance Qualifications High school diploma or GED Full Job Description This position regularly performs a variety of duties which provide administrative secretarial support to attorneys, managers and supervisors in the Legal Department and includes typing, creating and maintaining files, and accessing and updating databases. The work performed is highly confidential and sensitive in nature and follows established procedures and general directions; incumbents operate independently and apply established guidelines and alternatives to make routine judgments and decisions. Incumbents may develop and recommend changes in workflow or procedures that increase efficiency. Examples of Job Duties Other duties may be assigned as needed. Prepares, reviews, and evaluates department documents for appropriateness, completeness, and accuracy; processes documents according to guidelines. Assists with preparation of case files and legal documents. Provides customer service on the telephone or in-person to city staff, attorneys, and the general public; receives and screens visitors; and handles basic inquiries to the prosecutor's office. Prepares and processes a variety of legal forms and documents; submits to attorneys for approval, revision, or signature; ensures timely and accurate completion in accordance with legally mandated time frames, court requirements, and established departmental procedures and internal processing timelines. Maintains specialized databases, including entering and retrieving information for the prosecutor's office into the case management system. Sorts, compiles, and files records, reports, and other documents. Maintains confidential files and records; establishes and maintains an efficient records management system for efficient storage and retrieval of files and records. Prepares court calendars; coordinates arrangements for witness appearances at trials and hearings ensuring compliance with court procedures and service of process; schedules interviews with victims, witnesses and police officers. Processes discovery requests. Creates and maintains a variety of logs and other tracking tools. Relieves other clerical and office support personnel as needed. Assumes duties of the Paralegal in his/her absence. Removes and destroys records according to legal retention requirements. Qualifications A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position.

Experience:

One year of general office experience or administrative support experience. Experience in a legal office, prosecutor's office, court system, or other government environment is preferred but not required.

Education and Training:

High school diploma or GED. Additional training or coursework related to assigned program area preferred. Work Environment The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift up to 10 pounds; occasionally lift and/or move 10 to 20 pounds; and seldom lift and/or move 21 to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position works in an office, and the noise level in the work environment is usually low to moderate. This position description generally describes the principal functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change. Non-union The City of Marysville offers a comprehensive benefit package for regular full-time employees. Regular part-time employees may be eligible for medical and dental coverage; however, they are not eligible for vision coverage. Their spouses and dependents are not eligible for health insurance coverage. [

Note:

Represented employees may receive some or all of the benefits listed below based on their union contracts. Those employees should consult their union agreements for specific information about their benefits]

Insurance Benefits:

Medical - choice of Premera Blue Cross or Kaiser Permanante. Employer pays 100% of employee's monthly premiums and 90% of dependent/qualified domestic partner's premiums.

Vision Dental Employee Assistance Program Dual Insurance Incentive Program Vacation and Holiday Pay Sick Leave Jury Duty/Military Leave Investment and Retirement Programs:

State of Washington State Department of Retirement Systems (DRS) 457 Deferred Compensation (voluntary)

HRA/VEBA

plan

Voluntary Benefits:

Optional plans for life insurance, disability, and accident coverage Flexible Spending Account Plan Direct Deposit Credit Union Membership