Legal Practice Assistant

Legal Practice Assistant at Buchanan Legal Professional Services Legal Practice Assistant at Buchanan Legal Professional Services in Medina, Washington Posted in 9 days ago.

Type:

full-time

Job Description:

A prestigious, innovative law firm known for its leadership in the startup, venture capital, technology, and IP sectors is seeking a Legal Practice Assistant to support attorneys and paralegals in its Seattle office. This role offers an opportunity to work closely with attorneys on high-profile matters, providing comprehensive administrative, litigation, and trial support while contributing to seamless client service. This role will be hybrid in Seattle.

Key Responsibilities:

Deliver high-level administrative support, including calendar management, correspondence, client communications, and vendor coordination. Prepare, format, and file litigation documents in state, federal, and appellate courts, with proficiency in ECF systems, PacerPro, and court rules. Manage discovery and trial preparation, drafting and proofreading requests and responses, organizing exhibits, and coordinating with attorneys, clients, and opposing counsel. Oversee attorney timekeeping, billing, and invoice review, assisting with A/R and collections as needed. Collaborate with local and firmwide secretarial teams to ensure coverage, proactive problem-solving, and superior client service. Utilize legal research tools such as LexisNexis, Westlaw, and iManage/Propel to support case management and document preparation. Apply discretion, independent judgment, and attention to detail in managing sensitive information and high-volume tasks. Identify process improvement opportunities and contribute to efficiency initiatives within the legal support team.

Qualifications:

3+ years supporting litigation attorneys and paralegals in a law firm setting, ideally with patent litigation experience. Experience with independent e-Filing and knowledge of federal and state court procedures. Exceptional organizational, multitasking, and time management skills in a deadline-driven environment. Strong interpersonal skills and professionalism, able to communicate effectively with attorneys, clients, and vendors. Comfortable adopting new technologies, software, and workflows.