Legal Department Executive Assistant

Legal Department Executive Assistant at FIA, Inc. Legal Department Executive Assistant at FIA, Inc. in Mount Rainier, Maryland Posted in 1 day ago.

Type:

full-time

Job Description:

The Legal Department Executive Assistantreports directly to FIA's General Counsel and Chief Legal Officer and works at the direction of other lawyers of the Department. Executive Assistant Responsibilities Provide administrative and scheduling support, including setting up internal and external meetings, and conference calls, including on occasion taking unofficial notes and following up on action points Assist the General Counsel in preparing agenda and meeting materials for FIA Board of Directors Prepare final comment letters for submission (i.e., edit and proof the text and send drafts to members for approval) and submit final version when ready Perform rudimentary legislative and regulatory research Schedule travel for U.S. members of legal department Assist with scheduling and verification of all legal-related training for FIA employees Maintain the files of the legal department Assist with FIA contract management by helping the lawyers manage the review, storage and administration of all company contracts Review, proof, and distribute internal and external departmental correspondence Prepare daily Federal Register and Press Release email and other regular Division communications as directed and in coordination with L&C Division Program Manager Prepare expense reports for travel and other expense-related activities for the legal department Assist in preparation for outside speaking engagements for members of the legal department Assist with internal department maintenance of legal budget, tracking of invoices, and marking budget expenditures to internal systems Liaise with other departments within FIA as needed for special projects and scheduling Support L&C Division and FIA Webinars as needed Support Documentation Library Manager and Head of Legal, Europe to provide continuous member services from the platform Fill in for the President's assistant when absent: assist the President with personal calls, appointments, and travel Work with the Corporate Secretary on all Board and Executive Committee matters Assist with answering FIA main phone line and general office needs in support of office manager. Qualifications Proficient in Microsoft Office Suite and online research; College degree preferred; strong interpersonal and organizational skills; interest in financial and regulatory policy; indication of strong work ethic and attention to detail; ability to handle multiple tasks proficiently; ability to handle communications with senior government and business executives; experience in paralegal-type work beneficial.

Salary Range:

$60,000 - $76,000 Interested candidates should send a resume to careers@fia.org