Legal Practice Assistant

Legal Practice Assistant at CBL Legal Talent Legal Practice Assistant at CBL Legal Talent in Canyon, California Posted in about 22 hours ago.

Type:

full-time

Job Description:

???? Legal Practice Assistant - Labor & Employment (Investigations) ???? Oakland, CA | Onsite (with hybrid) ???? Full-Time | Legal Support A highly respected California law firm is seeking an experienced Legal Practice Assistant to support its Labor & Employment Group , with a strong focus on workplace investigations . This is an excellent opportunity for someone who thrives in a fast?paced legal environment and excels at high-level administrative and case support. ???? About the Role The Legal Practice Assistant provides day?to?day administrative and practice support to attorneys within the Labor & Employment Investigations team. This role is ideal for someone who is proactive, detail?oriented, highly organized, and capable of managing multiple deadlines while maintaining professionalism and confidentiality. ? Key Responsibilities

• Provide administrative, case management, and practice support for the Investigations team
• Maintain and update investigation case lists, deadlines, budgets, and calendars
• Schedule and coordinate investigative interviews (Zoom + in?person)
• Prepare, format, proofread, and assemble investigative reports, contracts, memos, and legal correspondence
• Manage attorney calendars, travel, and business development activities
• Assist with conference logistics and presentation support
• Organize documents, prepare binders, and maintain electronic/physical files
• Enter attorney time and coordinate with billing teams for monthly billing review
• Prepare check requests, expense reports, and coordinate vendor payments
• Provide backup support to other LPAs and administrative staff as needed
• Maintain composure under high?energy deadlines and shifting priorities
• Collaborate with multiple firm departments to support overall workflow
• Apply corrections, follow instructions, and maintain consistency in all documents
• Provide exceptional customer service to attorneys, staff, and external stakeholders ???? Qualifications
• 4+ years of experience as a Legal Practice Assistant, Legal Secretary, Legal Assistant, or Executive Assistant in a law firm
• Prior experience in Labor & Employment or workplace investigations strongly preferred
• Bachelor's degree or relevant legal/paralegal certification preferred
• Strong proficiency in Microsoft 365 (Word, PowerPoint, Excel, Outlook)
• Experience with CCC Macros, iManage, time & billing systems, Adobe Pro a plus
• Outstanding grammar, spelling, proofreading, and written communication
• Strong organizational skills with the ability to juggle competing priorities
• High attention to detail and ability to work independently
• Strong interpersonal skills and ability to work effectively with diverse teams
• Ability to maintain strict confidentiality and high ethical standards
• Reliable, punctual, and comfortable working extended hours when needed