Legal Secretary

We are looking for a detail-oriented Legal Secretary to support bankruptcy-related legal and administrative work for a retail organization in Rogers, Arkansas. This Long-term Contract position will coordinate case activity, maintain accurate documentation, and serve as a key point of contact between internal stakeholders, legal counsel, and external parties. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage time-sensitive filings and communications in a fast-paced environment.

Responsibilities:

• Monitor incoming bankruptcy notices, identify affected customer accounts, and gather the related vehicle and account records for review.
• Partner with operational leaders to determine next steps when a bankruptcy filing affects inventory, account status, or recovery activity.
• Draft, prepare, and submit legal documentation such as proofs of claim, reaffirmation paperwork, and other court-related filings within required deadlines.
• Coordinate vehicle surrender activity tied to bankruptcy matters and ensure eligible units are properly returned to active inventory.
• Arrange creditor meeting attendance, track required appearances, and maintain complete records of scheduled events and outcomes.
• Answer questions from internal teams regarding bankruptcy matters and provide clear guidance based on case status and documentation.
• Communicate with attorneys, trustees, insurers, and, when appropriate, debtors to support negotiations, resolve issues, and move cases forward.
• Record payments, reconcile bankruptcy account activity, review deposit reporting for accuracy, and maintain organized case files and monthly leadership summaries.
• Escalate unusual or high-risk matters to senior legal leadership and follow through on next steps to ensure timely resolution.