LITIGATION PARALEGAL/ADMINISTRATIVE COORDINATOR

Applications will be reviewed weekly. This announcement may close sooner than posted. The purpose of the class is to perform a variety of advanced and complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical tasks as assigned, and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

ESSENTIAL JOB FUNCTIONS

• Leads the preparation, processing, copying, indexing, filing, recording, transmitting and/or maintaining of various legal documents including, but not limited to, contracts, agreements, deeds, easements, FILOT, ordinances, resolutions, motions, and responsive pleadings.
• Provides direct support to the County Attorney.
• Audits and ensures the security and confidentiality of files as appropriate.
• Reviews records and forms, verifies information and takes complex problems to the County Attorney.
• Gathers information and data for meetings; upon the request of County Attorney, prepares meeting agendas.
• Conducts research in legal matters, to include Westlaw, Lexis Nexis, County GIS, County ROD, and Probate.
• Prepares complex and confidential legal correspondence, memoranda, reports, etc.
• Communicates official department plans, policies and procedures to County department heads, employees, and elected officials as required.
• Types letters, memos, and other legal correspondence for the appropriate office or department.
• Assists in departmental budgeting and financials, reconciliation of accounts.
• May attend and represent the organization at internal and external meetings.
• Purchases and maintains office inventory levels such as paper, pens, toner, etc.
• Answers phones; responds to emails.
• Assists in preparing payroll and in daily accounting functions for department.
• Schedules and maintains calendar of appointments, meetings and travel itineraries, coordinates related arrangements.
• Resolves moderately complex issues regarding departmental operations.
• May prepare and distribute minutes of meetings.
• May tabulate, post and verify information as requested.
• Assists co-workers with clerical duties as necessary.
• Operates a personal computer and appropriate software packages or its equivalent pertaining to departmental activities.
• Reviews jury and non-jury rosters for pending lawsuits and maintains calendar for important deadlines.
• Performs other related job duties as assigned.

High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field. Requires at least five (5) years of related work experience.

Special Qualifications:

May require special certifications as required by the County Attorney, such as being a Notary Public.

WORK ENVIRONMENT

Work is performed in a relatively safe, secure and stable work environment. Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment. Position Type and Expected Hours of Work This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the "core" work hours of 9:00 a.m. - 4:00 p.m. and must work 40 hours each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested. E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.