Executive Secretary E10 (Assistant to the Engineer of TSMO) - Bureau of Field Services

Job Description At the Bureau of Field Services (BFS), our success is powered by our devotion to innovation and providing leading edge services and solutions. Our culture is what makes our bureau a rewarding place to work. We strive to promote and encourage our employees' best qualities, which cultivates a positive and diverse team. As a bureau, we pursue avenues that lead to increased safety and efficiency in Michigan's highway programs on behalf of our co-workers, friends, and families, driven by our celebration of successes and strides made in the workplace. Our team is seeking a Executive Secretary E10 for our Bureau of Field Services Team. We are looking for someone who can embrace the challenges of meeting our goals and exceeding the standards! This position serves as the executive assistant to the Engineer of Transportation Systems Management & Operations (TSMO), TSMO Division, and lead secretary of the Division administrative support team and provides backup to all members of the team. Acts as liaison between the Engineer of TSMO and Division staff, Department staff, governmental agencies, and the public. Performs secretarial duties which require a high degree of confidentiality, diplomacy, and a wide range of knowledge of the Division and Department's goals and functions. Wherever possible, identifies, recommends, and implements improvements in the work methods and materials utilized in the position. Assumes responsibility of the Senior Executive Management Assistant (SEMA) to the Bureau of Field Services Director, and other Bureau Leadership Team members, as needed and directed. Provides other administrative support duties and special assignments as requested. The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Executive Secretary E10 position. For additional information, please see the links below: Executive Secretary E10 position description All about MDOT For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc . The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9. Additional Requirements and Information To be considered for this position you must: Innovation and the use of technology is critical to ensuring that Bureau of Field Servies work is carried out in the most efficient manner. Please provide a narrative describing in detail how you have implemented changes in your current or past positions, or ideas you would propose in this position, to increase efficiency and effectiveness. Include items such as resources required, applications/software, and general process for implementation. Title this document "Innovation" and submit with your application. It should be no more than one page with typical font and format. Failure to submit may result in being screened out of the process.

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https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf DOT does not participate in E-Verify and does not sponsor visa applications. All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment. The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises. If you have questions related to this posting, please contact Camryn Nauta at nautac@michigan.gov . Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.