Fleet Maintenance Administrative Assistant

Fleet Maintenance Administrative Assistant About Port City Concrete For over two decades, Port City Concrete has been a trusted leader in high-quality concrete solutions, serving the Lowcountry with integrity, innovation, and excellence. We specialize in reliable, durable, and sustainable concrete for projects ranging from residential developments to large-scale commercial and infrastructure builds. Our People & Culture At Port City Concrete, our team is our greatest asset. We foster a culture of collaboration, respect, and continuous improvement, where every employee has opportunities to grow. Our 98%+ on-time delivery reliability reflects our commitment to operational excellence through our skilled team and modern fleet. Position Summary We're seeking a detail-oriented Fleet Maintenance Administrative Assistant to manage compliance, documentation, and maintenance coordination for our fleet of 100+ vehicles. This critical role ensures smooth operations and regulatory adherence in our fast-paced environment, serving as the organizational hub for our maintenance operations.

Key Responsibilities Compliance & Documentation:

Maintain complete records for all fleet vehicles including: SC DMV registrations and titles DOT inspection certificates IFTA fuel tax reporting Insurance documentation Ensure timely renewals of all permits and licenses Maintenance Coordination Schedule and track all preventive maintenance and repairs Serve as primary liaison between vendors and operations teams Manage digital records using Tenna fleet software Process work orders and verify service completion Administrative Excellence Process invoices with 100% accuracy Maintain parts inventory and critical supplies Generate monthly fleet performance reports Qualifications & Requirements Education & Experience Associate's degree preferred (Business, Logistics or related field) 2+ years experience in transportation or construction administration Working knowledge of

DOT/FMCSA

regulations Technical Skills Advanced Microsoft Office proficiency (Excel, Word, Outlook) Experience with fleet management systems (Fleetio, WEX, TMW) Professional Qualities Exceptional organizational skills Meticulous attention to detail Strong written and verbal communication Ability to maintain confidentiality Collaborative team player Additional Information Drug-Free Workplace Background check and drug screening required Occasional overtime during peak seasons Why Join Us? At Port City Concrete, we're more than just a company, we're a family. Here's what makes us stand out: Make an

Impact:

Your work directly supports critical infrastructure projects and community development Grow your

Career:

Clear advancement paths with ongoing training and Cross-functional exposure in a growing company

Modern Operations:

Work with Tenna fleet software and industry-leading systems

Supportive Environment:

Team that values your expertise and contributions Exceptional Benefits Paid time off Health Insurance Dental insurance Vision insurance 401(k) 401(k) matching Life insurance Parental leave Referral program

Join Our Team:

At Port City Concrete, we're not just building structures—we're building a legacy. If you're looking for a challenging and rewarding career, we invite you to join our team. Here, you'll find a supportive environment, opportunities for growth, and the chance to make a real impact. Come j oin a stable, respected company with long-term growth! Apply today and let's build something incredible together! Port City Concrete is an Equal Opportunity Employer & a Drug-free Workplace