Maintenance & Asset Coordinator

Specific Role:

We're looking for a detail-oriented and dependable Maintenance & Asset Coordinator to join our team at EMIT Technologies. In this role, you'll support the Facilities & Maintenance Manager by coordinating maintenance systems, asset tracking, compliance requirements, and supply chain activities. You'll play a key role in maintaining accurate data, ensuring proper documentation, and supporting efficient execution of maintenance work to minimize downtime and control costs.

Key Accountabilities:

Facilities & Maintenance Systems Coordination & Execution Maintain and update maintenance software, including scheduling, reporting, and tracking of maintenance activities Ensure all assets are properly set up with accurate records, identification, and lifecycle data Assist in scheduling preventive and corrective maintenance tasks and follow up to ensure timely completion Ensure all maintenance work orders are properly documented, including labor, parts, and total cost by asset Support tracking of total cost of ownership and maintenance spend across assets Facilities & Maintenance Supply Chain & Vendor Coordination Coordinate ordering of maintenance parts and supplies for planned and unplanned work Schedule and coordinate contractors for specialized maintenance and repair services Organize, stock, and maintain critical spare parts inventory, ensuring high-risk components are readily available Track inventory levels and support replenishment of critical spares to prevent downtime Assist in monitoring contractor performance, lead times, and cost efficiency Support contractor grading based on cost, quality, responsiveness, and overall performance Asset & Documentation Coordination Maintain complete and organized documentation for all assets, including parts, service, and operator manuals Ensure documentation is readily available within systems for technician use Support asset and vehicle tracking, including setup, identification, and status updates Assist with maintaining vehicle records such as registrations and insurance DOT Compliance & Regulatory Support Assist in maintaining DOT compliance documentation, tracking, and reporting Ensure inspections, certifications, and required records are up to date Maintain organized and accessible records for audits and regulatory reviews Communicate potential compliance gaps to the Facilities & Maintenance Manager Facilities & Maintenance KPI Tracking & Analysis Track and compile facilities and maintenance KPIs on a regular basis Analyze trends in downtime, asset performance, maintenance costs, and service frequency Support development of reports highlighting cost, reliability, and performance trends Assist in grading assets based on cost of ownership, downtime, and reliability Administrative & System Support Ensure all maintenance activities are properly entered and closed out in the system Support continuous improvement of maintenance processes, workflows, and data accuracy Coordinate communication between maintenance, operations, and vendors as needed Assist the Facilities & Maintenance Manager with reporting, tracking, and special projects

Qualifications:

Previous experience in maintenance coordination, asset management, or facilities support preferred Familiarity with maintenance management systems (CMMS) and inventory tracking tools Strong organizational skills and attention to detail Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Basic understanding of maintenance operations, equipment lifecycle, and spare parts management Proficient in Microsoft Office or similar systems for tracking and reporting Strong communication skills and ability to work cross-functionally with teams and vendors Reliable, proactive, and committed to continuous improvement

Physical & Safety Requirements:

Ability to lift up to 25-50 lbs. as needed Comfortable working in both office and shop/warehouse environments Always use applicable PPE when in designated areas Follow safety protocols when handling materials or interacting with equipment We are an equal opportunity employer and welcome candidates from all backgrounds.