Maintenance Coordinator

Summary:

Maintenance Coordinator is responsible for overseeing and coordinating maintenance activities within the company. Primary goal is to ensure all facilities and equipment are well-maintained to support efficient operations.

Essential Job Functions :

Planning:

Manage MaintainX software including tracking, assigning, and closing out workorders to ensure accurate records for audits and compliance. Implement maintenance schedules for equipment and facilities Work with external vendors and contractors to procure services, equipment, and supplies required for maintenance activities keeping best pricing and cost savings in mind. Develop and manage preventative maintenance schedules to reduce downtime and extend equipment life. Reviewing the complete area backlog weekly with the Maintenance supervisors to update priorities Ensure clear communication across the organization as it relates to maintenance activities Review checklists for equipment, facilities and systems (daily, weekly, monthly, annually). Work with management in order to keep periodic service contracts up to date. This line of work has plant shut downs for maintenance, upgrades, repairs throughout the year that requires diligence in planning.

Coordination:

Coordinate with maintenance staff, contractors, and other relevant parties to ensure timely maintenance activities and manufacturing reliability Oversee shipping and receiving of maintenance parts, ensuring accuracy and tracking. Conduct the daily Maintenance Coordination meetings and ensuring the agenda is followed Purge the backlog of unnecessary completed work and develop a work schedule for the following week Assign routine PMs to appropriate team member as they come due. Create common touchpoints with contractors so they know what work is upcoming

Record Keeping:

Maintain accurate records of maintenance activities including work orders, inventory of spare parts, and equipment. Document basic procedures for core systems (Boilers, Hot Water, Air, Ammonia, etc) & service cadences Determine streamlined portfolio of suppliers for parts Responsible for all contractors on site, including sign ins, GMP's, COI's, etc Ensure Contractors follow all billing guidelines Sign off on work done Create purchase orders and file by vendor. Fill out Credit card purchase sheet. Log all purchases and file receiving paperwork. Refine, manage and keep up to date Contractor COI Program.

Safety Compliance:

Comply with OSHA Safety and all company, USDA, FDA regulations for food plants. This requires the understanding of HAACP and SSOP plans and the ability to comply with these regulations. Ensure shop cleanliness and organization

Continuous Improvement:

Suggest and implement process improvements to increase machinery efficiency and reduce downtime. Support project coordination across new equipment installations, upgrades, and special initiatives. Generate monthly reports regarding Maintain X performance (group & individual) distribute to Manager and Plant Manager. Develop a standard filing program for all hard copies of Equipment operating & parts Manuals and file all existing and future paperwork within this system. Modernize the operations of maintenance

Inventory Management:

Responsible for proactive inventory control and management Monitor spare parts inventory and collaborate with procurement to ensure timely availability of required components. Catalog and log all spare parts into Maintain X, sticker and organize all parts. Work with team to set min/max quantities and ensure these quantities are being held to. Other responsibilities may be assigned as the role evolves with our growing organization.

Job Safety Requirements:

Safety is our top priority. Employees are responsible for promoting a safe and healthy work environment. Accountabilities include but are not limited to: Ensuring unsafe acts or conditions are reported promptly for corrective action. Empowered to stop a task if there are safety concerns so that corrective action can be taken. Auditing your processes and environment. Engaged with the safety committee to continuously improve our plant safety performance.

Job Requirements:

Required - Associates or higher education in Business Management or other similar discipline. 3 to 5 year of experience in a fast paced production environment - food experience is preferred. Familiarity with CMMS systems (Maintain X experience preferred) Ability to read technical manuals, blueprints, and schematics. Knowledge of Microsoft word, excel, and outlook. Familiarity with maintenance tools and equipment. Familiarity with store rooms / hardware. Problem-solving skills to diagnose and resolve technical issues. Must be physically fit and able to work on feet most of the day. Capable of lifting 50 pounds repetitively. Attention to detail and a commitment to safety protocols. Good communication skills to interact with other team members and management. Ability to independently examine information and/or situations, evaluates potential impact, options and makes recommendations.